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SarahAndNeedham
Participant
October 31, 2017
Answered

Managing Multiple Sets of Endnotes In a Document

  • October 31, 2017
  • 3 replies
  • 16041 views

Hello Forum,

I recently upgraded to the new Indesign CC 2018 with the new endnotes feature, which I thought would be helpful. But instead, it is making me want to pull my hair out. I have two issues:

Issue #1:

Here's my first dilemma: I am building a book with several hundred pages. This book will be printed (won't be an eBook/iBook). I'm keeping each chapter as its own document that I will then collect together as a larger Book at the end. The last chapter will be just for all the book's endnotes. In previous versions of InDesign, I would import the Word document, delete the endnotes out of the "Chapter x" document, and pop them back into the "Endnotes chapter" without affecting the superscripts referencing the endnotes throughout the text. Easy. Now, in cc 2018 if I delete the endnotes out of the "Chapter X" document, the reference superscripts throughout the text get deleted as well. I don't want this. Is there any way to disconnect the superscripts in the text from the endnotes? If I must, I can leave the endnotes in a text frame off the page if InDesign MUST have a reference. Which leads me to my next problem:

Issue #2:

Each chapter I'm working on has multiple sets of endnotes, i.e. multiple side bars with their own set of endnotes that need to be kept exclusive from the general chapter endnotes. In the previous version, before Indesign could recognize endnotes, it would allow me to have multiple sets of endnotes that don't interact. Now, it's one big run-on list of end notes. Example: I have 10 paragraphs of chapter text, with endnotes #1-5 in it. Then, I have a sidebar that gets inserted after that. At the end of the first sentence in the sidebar, there is an #1 endnote that refers to the sidebar endnotes. However, Indesign converts it to #6, because it's the endnote that falls after #5 in the general chapter.

Is there a way to fix this so I can restart the numbers for each sidebar? Can this be done with style sheets?


Thanks in advance for your help.

    This topic has been closed for replies.
    Correct answer amaarora

    Hi,

    Having personally worked on this feature, here are my comments on the two issues:

    1. Currently we do not support endnotes in a book. What you want is that automatically all chapter endotes are moved to a new document at the end. With current implementation, we can not achieve this.(This would require a Book scope)Previously you could import endnotes as plain static text. It did not have any linking to endnote numbers in the main text, and hence you could delete any endnote text without deleting its reference in the text. You also could not navigate to endote text and back. With CC 2018, we import endotes from word document as dynamic text. Linking is maintained which allows you to navigate. Just like footnotes, if you delete the endnote text you loose its superscript number in the text.

    2. For issue2, you can see if changing scope to story in type->document endnote options, helps you out.

    -Aman

    3 replies

    stickymice
    stickymice
    Known Participant
    March 10, 2018

    I often work on publications for a client that prefers their endnotes to appear at the end of each essay/chapter rather than at the end of the entire publication. I typically import each essay from MS Word and flow and style the text into my master document. InDesign currently seems to only support one set of dynamic endnotes for the entire document, with one dynamic text frame for all of them. Even though I am knitting together several chapters from several authors, every time I flow in a new chapter, it attaches those new endnotes to the end of the line and renumbers the new endnotes, so what was once endnote #1 in chapter five becomes endnote #118 in the series.

    A workaround for this is to go into Type > Document Endnote Options and under Numbering > Mode select "Restart every story." This will reset that particular chapter's endnotes, provided you keep the text for that chapter unlinked to the previous chapter's text frame.

    Then, just insert a frame break after the last endnote of the previous chapter and flow the endnotes into a new frame on the appropriate page at the end of the chapter you just finished adding.

    It is not how I would prefer to do things, but it does seem to be working well enough.

    amaarora
    amaaroraCorrect answer
    Inspiring
    October 31, 2017

    Hi,

    Having personally worked on this feature, here are my comments on the two issues:

    1. Currently we do not support endnotes in a book. What you want is that automatically all chapter endotes are moved to a new document at the end. With current implementation, we can not achieve this.(This would require a Book scope)Previously you could import endnotes as plain static text. It did not have any linking to endnote numbers in the main text, and hence you could delete any endnote text without deleting its reference in the text. You also could not navigate to endote text and back. With CC 2018, we import endotes from word document as dynamic text. Linking is maintained which allows you to navigate. Just like footnotes, if you delete the endnote text you loose its superscript number in the text.

    2. For issue2, you can see if changing scope to story in type->document endnote options, helps you out.

    -Aman

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    SarahAndNeedhamAuthor
    Participant
    November 1, 2017

    Thank you Aman. I understand I will need to revert back to an earlier version of InDesign in order to be able to manage my endnotes through a Book. Hopefully this can be resolved in future release.

    Thank you for your time,

    Sarah

      I
      isambard thomas
      Known Participant
      November 6, 2017

      Hi,

      We totally understand your concern and the problem.

      Are all your chapters different InDesign document that are part of the same book?

      Like you must have seen, we hve only provided endnotes for Indesign(and not InCopy) with document and story scope for now. Because of certain limitations we could not extend it to further scopes. You surely can add this as a feature and it may be incorporated in future.

      How would turning this feature off would have helped you anyway? Endnotes were previously only imported as static text with no linking to its reference in the main text.

      Like Steve said above, you can request more features and we will try our best to incorporate them within InDesign to make Indesign a better tool for the users. Not only features but also enhancements, bugs, painpoints are welcomed

      Currently, only document and story scope are functional and tested to work fine.

      -Aman


      Thank you for your note Aman. No I tend to make one continuous file, so I can control the typography better. But I split it when we get close to the end of the project. when editors need ot work on different sections from the designer (me). This means I often have, for example, pp1-99 (prelims and essays), pp100-680 (catalogue section of maybe 10 chapters), then the endmatter pp 681-720. This is the current plan I am working on, and have done so for 25+ years, over many platforms!!! I know what I am doing, trust me! Turning off the feature would mean that I can import/place multiple text files which may or may not have notes, together in one continuous 'galley'.  I cut the notes form the end of each chapter (where they have been put by default in all In Design docs since the very start!!!!!), and paste them into either another file, or the end of the document. Usually the former. The notes all restart at 1 for each chapter. And the note reference stays in the text, regardless of whether I have cut the notes or not. The reference in the text was always there - it simply did not change when you changed the notes. Dynamic notes are really not needed. It is fine for an editor using notes in Word etc, for word processing, but for typesetting and typography for the kind of work i do in the illustrated books, the text is edited and pretty much finished when it gets to me - so renumbering is not an issue. I have been using InDesign for years now, and Quark before that, since 1989. ALways, footnotes withing text files came in at the end of each 'import' as part of the text. The dynamic feature could be useful, especially for online, ebooks etc, so I see the point of it. Hence the option for on / off. The current toggle within the notes in CC2018, as mentioned above, if you deselect footnotes and endnotes, or one or the other, all notes and the references are deleted.

      Barb Binder
      Community Expert
      Barb BinderCommunity Expert
      Community Expert
      October 31, 2017

      As you know, 2018 is the first version to support endnotes, and certainly has room for improvement. Add your wishes for future versions here:

      Adobe InDesign Feedback

      But for now what if you turn off importing the existing Endnotes? Can you return to the old way of working?

      ~Barb at Rocky Mountain Training
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      SarahAndNeedhamAuthor
      Participant
      October 31, 2017

      Barb,

      Thanks for your help. I tried this, but it simply didn't import the superscript numbers in the text OR the endnotes. I definitely need those superscript numbers in there. I also tried importing it as end notes, but unchecking footnotes. Same issue.

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