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fredl65064644
fredl65064644
Known Participant
October 16, 2019
Answered

Redefine Paragraph Style is greyed out

  • October 16, 2019
  • 4 replies
  • 9290 views

I imported text with assigned style names and am changing them to actual characteristics in the text. But when I go to "Redefine Stlye" it is greyed out, leaving me with having to go into the style window and again define it the way I've changed it in the text. The style no longer has the "imported" icon, so why can't I redefine it on the fly?

This topic has been closed for replies.
Correct answer Randy Hagan

Yes, but it demands exacting matches between your word processing styles and the ones you've developed within InDesign. And to some degree your word processing program may drive what you get anyway.

 

To test whether this will work for you, I'd suggest a test file with three defined paragraph styles. Forget about character styling; that's probably not going to play as you import your text into InDesign:

 

  1. Define your styles within your word processing document, using attributes that make it easy to work within your word processing application.
  2. Apply those styles to different paragraphs in a sample word processing file. To round out the test, apply bold, italic and/or underline attributes to words after the first word in a paragraph. Try some superscript/subscript attributes too.
  3. Create a new InDesign document. Immediately create three styles named exactly the same as your word processing document. That means the same capitalization and spacing as you use in your word processing app. Give those styles different text attributes than your word processing styles so you can tell the differences at a glance.
  4. Place the word processing file and check your handiwork. Make note of whether the character styling you applied in the word processing transferred over into your InDesign document. There are no guarantees: all of it may, though you may also find that only some of it did or none of it did at all.

 

Wild card: If you used character styling on the first word in your placed story, you may find that the entire paragraph has been set in italics ... or the entire style as it's applied in the story. To put it simply, styling the first paragraph is likely bad juju.

 

Give this a test and let us know how it worked out for you. You may be pleasantly surprised with the result.

 

Good luck,

 

Randy

4 replies

rob day
Community Expert
rob dayCommunity Expert
Community Expert
October 16, 2019

But when I go to "Redefine Stlye" it is greyed out, leaving me with having to go into the style window and again define it the way I've changed it in the text... so why can't I redefine it on the fly?

 

You should be able to use Redefine Style even with imported text, but there are a number of reasons Redefine Style would be grayed out whether the style is imported or not.

 

There has to be an override on the text, some of the overidden text has to be selected, and the selection can’t be a mix of different overrides. So here Redefine is grayed out because my selection has a mix of overrides:

 

 

 

If I set an insertion point or select one character, Redefine Style is now available:

 

 

 

If I clear the overrides on a range of text and then make the desired edits, Redefine is available—and if I do Redefine, the import icon will be removed

 

The imported style is now explicitly an InDesign style, and my changes are showing with no override sign:

 

    fredl65064644
    fredl65064644Author
    Known Participant
    October 17, 2019
    An excellent solution--makes perfect sense--it's gotta work. Thank you.
    Randy Hagan
    Community Expert
    Randy HaganCommunity Expert
    Community Expert
    October 16, 2019

    Cool. I'm glad things worked out well for you.

     

    Can I ask a favor of you? Could you please mark this question as answered? That alerts the moderators to archive it so it can help others who may have similar problems.

     

    And please feel free to come back here if/when you encounter other issues. There are lots of people around here who are happy to help.

     

    Randy

      fredl11600511
      fredl11600511
      Inspiring
      October 16, 2019
      I would love to, but somehow it just doesn't seem like an option: I can like, translate, report, and follow. But on the whole page I don't see the option for saying "Answered". So if you can solve that conundrum for me (and tell the webmaster that this is not the first time I have been unable to close a query) I would greatly appreciate it.
        Randy Hagan
        Community Expert
        Randy HaganCommunity Expert
        Community Expert
        October 16, 2019
        I'll try. They're trying to iron the bugs out of this new system. I know that Adobe has their challenges with this ...
        Randy Hagan
        Community Expert
        Randy HaganCommunity ExpertCorrect answer
        Community Expert
        October 16, 2019

        Yes, but it demands exacting matches between your word processing styles and the ones you've developed within InDesign. And to some degree your word processing program may drive what you get anyway.

         

        To test whether this will work for you, I'd suggest a test file with three defined paragraph styles. Forget about character styling; that's probably not going to play as you import your text into InDesign:

         

        1. Define your styles within your word processing document, using attributes that make it easy to work within your word processing application.
        2. Apply those styles to different paragraphs in a sample word processing file. To round out the test, apply bold, italic and/or underline attributes to words after the first word in a paragraph. Try some superscript/subscript attributes too.
        3. Create a new InDesign document. Immediately create three styles named exactly the same as your word processing document. That means the same capitalization and spacing as you use in your word processing app. Give those styles different text attributes than your word processing styles so you can tell the differences at a glance.
        4. Place the word processing file and check your handiwork. Make note of whether the character styling you applied in the word processing transferred over into your InDesign document. There are no guarantees: all of it may, though you may also find that only some of it did or none of it did at all.

         

        Wild card: If you used character styling on the first word in your placed story, you may find that the entire paragraph has been set in italics ... or the entire style as it's applied in the story. To put it simply, styling the first paragraph is likely bad juju.

         

        Give this a test and let us know how it worked out for you. You may be pleasantly surprised with the result.

         

        Good luck,

         

        Randy

        fredl11600511
        fredl11600511
        Inspiring
        October 16, 2019
        Thanks much, Randy! Your help and tips are right on--worked fine.
        Randy Hagan
        Community Expert
        Randy HaganCommunity Expert
        Community Expert
        October 16, 2019

        Because the styles are defined elsewhere. You can use them, but you cannot reach into them and change attributes, because they aren't InDesign-generated styles.

         

        A good work-around for redefined styles is to:

         

        1. Create the re-defined style with InDesign, with the attributes you want.
        2. Place the file with the assigned styles, including the one with attributes you've superceded within InDesign.
        3. Delete the errant assigned style, replacing it with the superceded style you've created within InDesign.

         

        This workaround should get you where you want to be with a minimum of fuss.

         

        Good luck,

         

        Randy

          fredl65064644
          fredl65064644Author
          Known Participant
          October 16, 2019
          Thanks for the quick response. I have done that in the past, but we're talking a couple dozen styles. Is it possible to import text with assigned styles without importing any style attributes? There must be a way to import a document from Word which has style names and merge those styles with the same style names already assigned in InDesign.
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