Sharing InDesign Files Without Links

Forum|Forum|11 months ago
March 19, 2025
2 replies
854 views

Hi!

Is there a way to send my InDesign file to someone to work on, and when they send it back, I can continue working on it without all of my images being unlinked?

Thank you!

How to

Peter Spier

Community Expert

Why not simply tell your asssociate to ignore the missing/modified links warnings and refrain from updating them?

M

MateomonoAuthor

Known Participant

Hi @Peter Spier Thank you for you response.

Because when he sends me the file back with the updates, I need to update all of the links. If there were only a couple, it wouldn’t be a problem, but we have a lot of links.

Peter Kahrel

Community Expert

There are various scripts around that update all links in a document. A Google search with

indesign script update all links

shows a lot of them.

Bill Silbert

Community Expert

Probably the safest way is to embed the links. You can select all of the links at once in the links panel by shift-clicking on all of their names and then choosing "Embed Link" under the links panel pull-down menu. If you need to later edit the links then you can reverse the process using "Unembed Link" that will appear in the links panel pull-down menu if a link has been previously embedded. When you do that you will get a message asking if you want to create a new folder for the linked image(s) or to link to the original source.

BobLevine

Community Expert

This one falls under the "it depends" category. If the OP has a bunch of icons embedded, that's fine. If we're talking about a lot of Photoshop and Illustrator files that add up to gigabytes, that is big time recipe for disaster.

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