Skip to main content
A
Adeel5FD6
Participant
June 22, 2022
Answered

Stop concurrent editing of InDesign files in Sharepoint

  • June 22, 2022
  • 2 replies
  • 392 views

Hi,

We use sharepoint as our main platform for file sharing and storage. One point of frustration for my designers is that sharepoint allows concurrent access and editing of files, which in their case creates two separate files (InDesign) if they edit it simultaneously. Is there any way this feature can be disabled within InDesign?

 

Thanks

    This topic has been closed for replies.
    Correct answer Laubender

    Hi Adeel5FD6,

    something similar will happen with an InDesign document in a shared Dropbox folder.

    There is no way within InDesign to disable that behavior.

     

    You need other means to watch documents that are about to be used by more than one user.

    Workflow management software could do this.

     

    There is also an idea using a script for InDesign to notify a user if a particular document is already opened by a different user. This requires one entry in the GUI of InDesign. Under File > User… there must be a unique entry for a particular user plus a startup script that is writing information about a document to a log file using the "beforeOpen" and after looking up the log also the "afterOpen" event listener in InDesign.

     

    More on that at Kasyan's website:

    http://kasyan.ho.ua/indesign/event_scripts/warn_about_docs_open_on_dropbox/warn_about_docs_open_on_dropbox.html

     

    Also see what Max Schmidt did on the basis idea by Kasyan Servetsky:

    https://community.adobe.com/t5/indesign-discussions/idlk-files-over-cloud-storage/m-p/11598431#M403807

     

    Regards,
    Uwe Laubender
    ( Adobe Community Professional )

    2 replies

    L
    Community Expert
    LaubenderCommunity ExpertCorrect answer
    Community Expert
    June 22, 2022

    Hi Adeel5FD6,

    something similar will happen with an InDesign document in a shared Dropbox folder.

    There is no way within InDesign to disable that behavior.

     

    You need other means to watch documents that are about to be used by more than one user.

    Workflow management software could do this.

     

    There is also an idea using a script for InDesign to notify a user if a particular document is already opened by a different user. This requires one entry in the GUI of InDesign. Under File > User… there must be a unique entry for a particular user plus a startup script that is writing information about a document to a log file using the "beforeOpen" and after looking up the log also the "afterOpen" event listener in InDesign.

     

    More on that at Kasyan's website:

    http://kasyan.ho.ua/indesign/event_scripts/warn_about_docs_open_on_dropbox/warn_about_docs_open_on_dropbox.html

     

    Also see what Max Schmidt did on the basis idea by Kasyan Servetsky:

    https://community.adobe.com/t5/indesign-discussions/idlk-files-over-cloud-storage/m-p/11598431#M403807

     

    Regards,
    Uwe Laubender
    ( Adobe Community Professional )

    E
    Community Expert
    Eugene TysonCommunity Expert
    Community Expert
    June 22, 2022

    No support with Sharepoint whatsover - it's a Sharepoint issue - you need to raise this with Sharepoint. It has nothing to do with Adobe. 

     

     

    Terms & ConditionsAccessibility statement
    Using the community Terms of use Privacy Cookie preferences Do not sell or share my personal information ad choicesAdChoices