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Inspiring
December 10, 2017
Question

Text flowed from Microsoft Word into an InDesign doc disappears

  • December 10, 2017
  • 4 replies
  • 2519 views

Text flowed from Microsoft Word into an InDesign document keeps disappearing, leaving part of the column blank. If I type in more text, or copy and paste it, it disappears. Something similar happens sometimes (not always) when I apply a heading style. I finally worked around it by deleting the offending columns altogether and making new ones, then reflowing the text. But why does this happen? I'm using the laetst ID on Mac High Sierra 13.1.

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    4 replies

    jane-e
    Community Expert
    Community Expert
    December 10, 2017

    https://forums.adobe.com/people/Grundoon+Groundhog  wrote

    Text flowed from Microsoft Word into an InDesign document keeps disappearing, leaving part of the column blank. If I type in more text, or copy and paste it, it disappears.

    Yet another reason this might happen is if you have text wrap on as a default and flow text into columns and the large text wrap pushes the text out of the frame.

    If this happens again, please read through these ideas and see which one applies. If you don't figure it out, take a screen shot. There are several things that could cause it, as you can see. Most likely only one of them actually did.

    Glad it's working now!

    Barb Binder
    Community Expert
    Community Expert
    December 10, 2017

    Supporting Jane's answer, if break characters are coming in with the Word document, here are the characters to look for and remove.

    You also mentioned that this can happen when you assign a heading tag: in addition to break characters, InDesign can add breaks and keep settings to paragraph tags so that could also be playing a role. My bet is on Jane's answer though. If you can't figure it out, post a screen shot with Type > Show Hidden Characters on.

    ~Barb at Rocky Mountain Training
    Community Expert
    December 10, 2017

    Other causes could be imported image frames that are too big for your layout.
    Maybe also tables where table cells do contain too much contents to be rendered in one of your text frames.

    ( Single cells cannot break between pages in InDesign, Word can do that… )

    Regards,
    Uwe

    Inspiring
    December 10, 2017

    It was running text, not a table. But thanks.

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    jane-e
    Community Expert
    Community Expert
    December 10, 2017

    Look in the Story Editor (Edit menu). Is your text showing there?

    Turn on Hidden Characters from the Type menu. If there are break characters (frame break, column break, page break), then delete them.

    Do your frames show overset text? You will also see this in the Story Editor.

    Derek Cross
    Community Expert
    Community Expert
    December 10, 2017

    Don't use Copy and Paste, Place the Word document into InDesign (press Shift before Placing to reflow the text over more than one page)

    Use the facility of the Microsoft Word Import Options dialogue box (see screen shot below), select No Breaks in the Manual Page Breaks drop-down menu. Select Preserve Styles and Formatting from Text and Tables.

    Set up InDesign Paragraph styles for the InDesign headings, sub headings and text etc, but before Placing the Word document ensure you have No Paragraph Style selected in Paragraph Styles and None in Character Styles in your InDesign document (you can subsequently replace the Word Styles with the InDesign styles).

    Ensure you have a default type size selected of around 12pt before Placing.

    Alternatively, you can select Remove Styles and Formatting but Preserve Local Overrides and format the Styles by hand.