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armitas
Participating Frequently
July 24, 2021
Question

The "ghost text": text deleted from a docx file reappears in the InDesign-imported text

  • July 24, 2021
  • 2 replies
  • 854 views

I sent the pdf files of InDesign-formatted text to the editor. He was surprised by finding in the layout the huge blocks of texts he had previously deleted from the source docx files. When I checked the source, the "ghost text" wasn't there. It was undetectable with the search tools. However when I pasted the file in InDesign, the "ghost text" popped up again. I tried to copy-paste the text in a new docx file, and the result was the same. The only way to get rid of the "ghost text" was to paste the text only, yet then I lost the footnotes.

Apparently the "ghost text" reappearance makes the editor's work going to pot as we can not be sure how deeply it impacts the edited text. I've never encountered such a problem. Please, help.

This topic has been closed for replies.

2 replies

Brad @ Roaring Mouse
Community Expert
Community Expert
July 24, 2021

When you imported, was Track Changes checked on the Word Import options?

As for saving as another file format, the best way I've done it is to save as an old .doc format instead of .docx.

Word's internal XML structure is kinda weird. I've had situations where even old deleted images (in the Word file) will show up when imported into inDesign.

 

 

 

armitas
armitasAuthor
Participating Frequently
July 25, 2021

Thanks, roaringmousegraphics. In fact, what I'm receiving from the editor are .doc, not .docx files. But placing .doc files into InDesign layout brings another problem: the reddish-spotted squares on the place of some (not all) footnotes. Saving and importing as .docx solves this problem, so I didn't even want to mention it in this thread. As I've written above, saving as .rtf helps.

armitas
armitasAuthor
Participating Frequently
July 25, 2021

I mean, saving as .rtf helps to get rid of ghost text.

Peter Spier
Community Expert
Community Expert
July 24, 2021

I bet track changes was enabled in Word and and the changs had not yet been accepted before the file was placed.

armitas
armitasAuthor
Participating Frequently
July 24, 2021

Thank you, Peter. I'm sure you are right. The question is — how should I import the clean, ghost-free text? The file I received looks unsuspicious, yet it's full of surprises.

BobLevine
Community Expert
Community Expert
July 24, 2021

Open the Word file and check for revisions.