Urgent - Need Help with interactive check boxes

New Here ,
Feb 02, 2022 Feb 02, 2022

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I posted this once before with no response.

 

I need help with my simple YES/NO check boxes to be interactive and checking about in a interactive PDF but ALSO i need them to be visual and show up when printed or when exported as a print PDF.

 

I have drawn the check boxes with the box tool in Indesign, with a black stroke etc, but once I assign the box to be a interactive check box, the box will not appear in the Print Ready PDF, and only the field will show in the interactive PDF. How can i get these boxes to be interactive but also print, and show on the pdf. These forms are sometimes printed and filled out by hand. I have attached a screenshot. The left side is in InDesign, and the right window is a Press Ready PDF. You can see how the boxes are not showing as they should. Please help.

Screen Shot 2022-02-02 at 11.52.37 AM.png

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How to , Import and export , Print

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Adobe Community Professional ,
Feb 02, 2022 Feb 02, 2022

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Try radio buttons. They can be formatted to appear like check boxes, but have more capabilities and, by my experience are more portable than working with formatted check boxes.

 

Or, consider using Adobe Acrobat for building your form fields from InDesign-designed blanks. Acrobat has powerful form creation and processing tools. I work with InDesign every day, but when it comes to designing forms, I find building the form fields/interactivity in Acrobat works far better, and far more consistently, than trying to create forms solely through InDesign.

 

Hope this helps,

 

Randy

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Adobe Community Professional ,
Feb 02, 2022 Feb 02, 2022

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You need to export Adobe PDF Interactive to retain check boxes/radion buttons. I would suggest using a radio button for yes no selection. Although it would be a radio button, the appearance can look like a check box with check mark selection.

 

I would suggest not styling the radio button in Indesign, but make modifications in Acrobat. This would include using a border on button instead of lining up the button to a graphic box element.

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New Here ,
Feb 02, 2022 Feb 02, 2022

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Thanks - I have exported the form as interactive, and i can see the blue fields for the but the physical box i drew in InDesign does not show up in the interactive pdf as well. I need this to be printable as well. It looks like for now I will have to do all the interactive stuff in acrobat. 

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Adobe Community Professional ,
Feb 02, 2022 Feb 02, 2022

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Here is a screenshot in Acrobat demonstrating my comment in regard to "using border in Acrobat". This is found in the button property.

checkbox.jpg

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Adobe Community Professional ,
Feb 20, 2022 Feb 20, 2022

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I would suggest an alternate workflow:

 

1. "Design" the form with InDesign, allowing space for (but not incoporating) interactive fields.

2. Export as a plain ol' — not interactive — PDF.

3. Add interactive form fields with Adobe Acrobat.

 

Truly, the features work much better through Acrobat. And depending on how you build/distribute your interactive forms, Acrobat offers better ways to track responses to the form as well.

 

Randy

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