Participating Frequently

Question

What's the best storage solution?

Forum|Forum|2 years ago
September 2, 2023
6 replies
3174 views

Here's what I'm looking for;

1. No need to download files to local machines (fast performance)

2. Shared access for a couple of users, and outside people as needed

3. Works with .INDD files, and associated .CSV files for data merge.

Does Adobe have such a solution?

If not, are there any 3rd party alternatives?

Sync and storage

This topic has been closed for replies.

M

mat281113268x8uAuthor

Participating Frequently

It seems there are;

Cloud Documents

Cloud Files

Cloud Libraries

Could these be any more ambiguous?

Conrad_C

Community Expert

Actually…it does get more ambiguous than that. Because there is also

Document Cloud (for Acrobat PDF)

…which is not the same as…

Cloud Documents (for Photoshop, Illustrator, and later InDesign)

🙂

It will become slightly less ambiguous when Creative Cloud (Synced) Files is discontinued.

Rishabh_Tiwari

Community Manager

Hi @mat281113268x8u,

Thank you for reaching out. For information on working with InDesign cloud documents (Beta), please check this article. Please try the suggestions shared by other members. You can also submit a request here directly with the Product team. Feel free to reach out if you have further questions.

Thanks

Rishabh

leo.r

Community Expert

Adobe has Adobe Experience Cloud - but it's probably out of reach for small companies:

https://business.adobe.com/ca/

M

mstephenskc

Participant

It's definitely out of reach. The base package is $60K!

rob day

Community Expert

Does Adobe have such a solution?

Adobe currently sync's all files saved in your user>Creative Cloud Files folder, and you can invite other users to also sync to a folder inside of the CCF folder, but Adobe is going to discontinue that service next year.

As Bob mentions Dropbox syncing service has the same features. Synced files always have a local copy-- InDesign's placed assets have to be local. With syncing, performance isn't a problem, because the syncing happens after every save in the background.

Robert at ID-Tasker

Legend

Not enough information...

1. You either will have performance = local machine - or shared access for others = average or poor performance.

2. How many people - locally and remotely? What speed / kind of a local network and remote access? What kind of remote access - how "far" they will be from your server / office?

You need to be aware, that for the last few subversions of CC 2023 / v18.x - InDesign is extremely sensitive to the network speed / "lag" - which results in files being opened as read-only.

And one more IMPORTANT question - what OS? Windows only? Mac only? Mix?

Then you'll have to force all users to obide by rules for naming folders and configuring their local storage.

Your question is way too generic - would be best if you describe your planned workflow / structure of your organisation in more details.

M

mat281113268x8uAuthor

Participating Frequently

2. remotely, with access from anywhere in the world.

Windows.

My planned workflow is multiple people can access the same .INDD and .CSV for making edits. Then another person will be able to work on the edited version seamlessly.

Robert at ID-Tasker

Legend

Not sure what exactly you want to achieve and how "messy" your workflow will be...

CSV should be edited ONLY by people who knows what they are doing - same with the template.

So you probably want to give "unlimited" access ONLY to files that are a result of the DataMerge.

Maybe I'm a bit "old school" but I would assign one person to one file - from the start to finish - in which case there would be less pressure on remote resources and less chance for errors.

Then there is still a case what kind of data are you processing? Maybe it could be optimised?

Few years ago I've been creating tools for different clients for building catalogs - where all parts of products were placed directly on pages... which was fine but inefficient.

Then I've got an idea to create each product as a separate INDD file, export PDF from it and then place this PDF in a Story as InLine graphic - which resulted in increased productivity.

So again - if you can tell us in more detail what are you planning to do - we could help you more.

BobLevine

Community Expert

Dropbox and/or OneDrive (included with MS365) would be my advice but I'm a bit unclear about your first point. Both services sync files between the cloud and any shared users' local hard drive.

M

mat281113268x8uAuthor

Participating Frequently

Regarding my first point, I saw something that Adobe had where you don't need to save files on your local machine, and they load up instantly, and are shareable. But I don't know what it was called, or if it works with Indesign

Conrad_C

Community Expert

When you say “don't need to save files on your local machine, and they load up instantly, and are shareable” that automatically excludes any service like Dropbox etc. where files are synced to a folder on the local machine, that you can see in your OS file system.

You may be thinking of Adobe Cloud Documents, because those fit your description. Those definitely exist only on Adobe servers, and never saved to or visible in the file system on your local machine (except in a hidden folder that temporarily caches cloud documents that you open).

Cloud documents is currently a feature in Photoshop and Illustrator at least. InDesign is not quite there yet, but Adobe has announced a public beta version of Cloud Documents for InDesign. So cloud document support is not yet in the official production release of InDesign, they are apparently working on it, and you can try it out in the public beta.

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