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Known Participant
February 13, 2024
Question

Best way to export catalogs so someone else can open/edit them?

  • February 13, 2024
  • 2 replies
  • 1516 views

I'm just finishing up a year-long job for a client, and I want to give her every single photo I've taken but make sure that she can open and edit them in the lightroom on her computer. Can I just export the catalogs to a properly formatted hard drive? 

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2 replies

Community Expert
February 13, 2024

Yes, specifically you would want to make sure when carrying out Export as Catalog that the option "include originals" is chosen. This duplicates a corresponding subfolder arrangement into the target storage alongside the newly created Catalog, populated with duplicates of all the needed files (and only those). Therefore if there were other photos originally taken but then culled / not imported, these would be excluded by this process.

 

You can select all of the images desired, checking the option to include selected images only, if these are only a subset within your current Catalog. I believe (may be wrong) only those Collections in which these images feature - and only the keywords that they use - would then arrive. For Smart Collections I suspect you may get copies made of all those, so there may be some cleanup of unwanted stuff to do before sending off the disk. Also initially the new Catalog will not have Library previews made so if you want your client to have an immediately responsive experience navigating the photos it may be worth the trouble  of setting this Catalog to work yourself, in generating those 'up front'.

Known Participant
February 18, 2024

thank you

 

JohanElzenga
Community Expert
Community Expert
February 20, 2024

My main concern is that my client gets the originals, my edited photos, but doesn't have access to my presets, watermarks, etc.


quote

My main concern is that my client gets the originals, my edited photos, but doesn't have access to my presets, watermarks, etc.


By @Tom_brown3


They don't get access to that. Presets and watermarks are not stored in the catalog, so they are not exported with a catalog either.

 

-- Johan W. Elzenga
JohanElzenga
Community Expert
Community Expert
February 13, 2024

Yes, but you need to verify that she uses the same version of Lightroom. Older versions cannot open a newer catalog, and your version cannot export in an older catalog format.

 

-- Johan W. Elzenga
Known Participant
February 19, 2024

When I export catalogs in this manner, and then open the drive that I have exported them to each catalog has its own LRCAT file, unlike mine, which is just titled Z9 LR Kat V 13 see screenshot for example. How can I get them all into one file similar to my own?

JohanElzenga
Community Expert
Community Expert
February 19, 2024

Obviously you should export all photos as one single catalog... Select all photos you want to export, then choose to export the selected photos as catalog.

 

-- Johan W. Elzenga