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silsurf@me.com
Inspiring
January 14, 2024
Question

Catalog is a mess with date structure, best way to proceeed?

  • January 14, 2024
  • 4 replies
  • 1216 views

One of my catalogs has a dizzying array of folder dates and it has becomes difficult to find images.

 

I think early on the import was set to have each day in a different folder and then it was changed at some point, bu the end result is that when I look into some of the folders there are hundreds of directories, some with 0 or 1 phot in them.

 

Is there something I would do other than just start over and reimport the entire catalog (it is a large one containing approx 80,00 images.

 

And if starting over is the best way forward, what exactly should my import setting be to avoid even more confusion?

 

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4 replies

Jill_C
Community Expert
Community Expert
January 14, 2024

Re-importing all of your images is the LAST thing that I would consider. If folder dates are in a consistent format, i.e. 2014-01-14 they will sort naturally into date order. If those folder date names are in different formats, change those first. (right click-rename). If there are subfolders within those date folders that don't belong there, move them to the correct folder by dragging and dropping. I don't have a clear picture of what the problem is from your description of "dizzying array of folder dates", so can't give any suggestions beyond the basics of renaming and moving, all of which must be done within LRC. Don't attempt to doing any reorganization of folders outside of LRC or you'll compound the mess.

Jill C., Forum Volunteer
Community Expert
January 15, 2024

I tried to bite my virtual tongue, but failed to control myself!

 

"01-14-2014" does not sort naturally into date order.

 

My first thought was that this sorts into all the images taken on the 1st day of the month (various months, various years), then all the images taken on the 2nd day of the month, and so on.

 

Or it might denote all the photos taken in January (various days, various years) and then all the photos taken in February. 

 

Once I realised 01-14-2014 could not be the first day of the fourteenth month, I understood it must be the latter scheme - but if it had been say 03-04-2014 I could have continued in that mistake.This depends on which date convention you are used to - which varies around the world.

 

YYYY-MM-DD is well understood the same worldwide (it's the ISO standard) and that scheme DOES sort chronologically. YYYY instead of YY ensures a year number is never going to get mistaken for a month number or a day number; and immediately distinguishes this scheme from both of the above date schemes.

 

I have set this in my Windows regional settings, so have got this constantly visible in the corner of my screen - which really helped speed up adoption.

 

Jill_C
Community Expert
Community Expert
January 15, 2024

The date format in my post was a typo. The format I actually use is one of the LRC suggested options, which is 2014-01-14.

Jill C., Forum Volunteer
Sean McCormack
Community Expert
Community Expert
January 14, 2024

I suspect the main reason @GoldingD is suggesting not to reimport is losing all your settings. 

You could mitigate that by going to All Photographs in the Catalog panel and then Select All. Use Command + S to save metadata to the files. 

If you wanted to then create a new catalog, you could import and have your setting intact. Make sure to set up the Destination folder the way you want the folders to appear. 

 

What are the issues? You lose Collections, Flags and Virtual copies. You wouldn't import 80,000 images in one go, you'd need to do it in stages, so that is time consuming. 

 

The other option is to do as @GoldingD suggests and create a folder system manually and move the files within Lightroom. There's no option that isn't time consuming, but this method keeps everything intact with little chance of image or information loss. 

Sean McCormack. Author of 'Essential Development 3'. Magazine Writer. Former Official Fuji X-Photographer.
dj_paige
Legend
January 14, 2024

One of the major strengths of a catalog is that you don't have to search by folder name. If you had set up keywords or other metadata to help you find your photos, you could use that.

 

Even if you absolutely must search by capture date, the Lightroom Classic Filter Bar will do that for you, even if the folder names are not consistent. So find photos by the Filter Bar capture date, and if necessary, move them to a folder with a better name.

 

Or, if the issue is not finding the photos, just getting a consistent folder name, use LrC to rename folders manually so that the naming is more to your liking.

 

But really, there are much better ways, keywords and other metadata. I never search by capture date to find my photos. Better you should spend time keywording than fixing folder names, you will accrue many more benefits than simply fixing folders.

 

So, do not re-import. This is so important, I am going to say it again. Do not re-import. And @GoldingD has also told you that as well.

silsurf@me.com
Inspiring
January 14, 2024

Sometimes I like to find things by date as it is the only info I have on the image, I tried to go trough my entire 80,000 to keyword, but never completed the project

Jill_C
Community Expert
Community Expert
January 14, 2024

Once you have properly organized the folders by date, the process of keywording will be easier. Often, all of the images from a particular date are the same subject and location, so you can apply basic keywords to the entire days' images. I do that when I import. For instance, on a recent Mississippi River Cruise, we went on a swamp tour by airboat. I added the keywords "Mississippi River,cruise,airboat,swamp,tour,Louisiana" to the entire set for the day. 

Jill C., Forum Volunteer
GoldingD
Legend
January 14, 2024

DO NOT Re-IMPORT.

 

Consider, in LrC, creating a sensible file structure within the Folders Panel. In other words, restructure the folders. Something you like, something that makes sense to you. Then withing LrC, using the Folders Panel, move them images into the desired folders. This will take time.

 

some links:

 

 

 

In theory, you could do this outside of LrC, but then you would have to accomplish a lot of corrections in LrC in the Folder Panel. Some may try that as the Folders Panel is not a Folder Manager, and they would prefer to use the OS folder manager. But you would wind up with lots of folder issues, lots of missing photos, that would then need correction, as in:

 

https://www.computer-darkroom.com/lr2_find_folder/find-folder.htm

 

silsurf@me.com
Inspiring
January 14, 2024

Thansk. I do all of my folder management inside LrC

Is there a way to force the LrC to re-orgainize the folders in the way that I want? Or do I have to manually move them?

This catalog is my oldest Catalog, been around since LR first appeared. For some reason beyond my know there are files that are not in the correct folder. Not a lot, maybe a few hundred? I dont mind doin gthe manual moving, but want to make sure I am doing so as expediently as possible?