Inspiring

Answered

Another Baggage File Question

Forum|Forum|7 years ago
August 27, 2018
2 replies
1449 views

How do I include Baggage Files in the online help output? Does it have to be included in a topic?

Thanks,

MDawn

Documentation

This topic has been closed for replies.

Correct answer Amebr

For Printed Doc (which this question is posted in, for completeness), I think the baggage files are just copied into the same directory, or possibly sub-directories based on your folder setup (?), that the printed doc is generated to. However it's been a long time since I did printed doc in in any meaningful way, so I could be mis-remembering or it could have changed.

For online, the baggage files are copied into the output as part of generation. But a few things to keep an eye on.

There's a setting in the SSL/Output settings to prevent unreferenced baggage files showing in search. (That is, not linked to from a topic or the toc or index.) You'll need to decide if you need to clear that setting in your situation.

There's another setting in the Search settings that prevents baggage files of certain types from showing in search. I don't think any are configured by default, but you might need to double-check your output settings.

You may want to ensure each baggage file is linked to from relevant topics, or include them in the table of contents. I seem to remember some file types don't play nice sometimes, but I can't remember the details. Peter's site might include that information

Peter Grainge

Community Expert

I'm completely confused by this thread. Baggage files are for online help only which is what the poster specified but then posted in the Printed Documentation forum where there is no concept of baggage files.

We need MDawn to explain the issue.

See www.grainge.org for free RoboHelp and Authoring information.

@petergrainge

Use the menu (bottom right) to mark the Best Answer or Highlight particularly useful replies. Found the answer elsewhere? Share it here.

Ioana_St

Inspiring

I guess that MDawn is generating Printed Documentation and wants to include that in a WebHelp/Responsive etc output. I honestly tested the "baggage file in printed doc" scenario because it never occurred to me to wonder what happens to the baggage files in this scenario.

Peter Grainge

Community Expert

Sorry for the confusion. I'm actually experimenting to see what works. I've been asked to not create online help any more, but instead produce pdfs. Before, I was doing both and it was time consuming. So, I'm trying to figure out a way to put the pdf files in one help project so the output can be linked to from the software.

I'm sure other file formats can be linked to, but wanted to test this solution. I did include the baggage files in a help topics that are listed in the TOC.

I haven't generated the help project yet, so my experiment continues.

Thanks,

MDawn

Sounds like a backwards step but that's your organisation's issue. Personally I would be arguing why they want to go this way as it seems backwards.

From within RoboHelp, each PDF layout is a printed document that stands alone so it can include as much or as little as you want from the project but not baggage files.

I believe you can create links from one PDF to another using PDF tools such as Acrobat (not the reader version). Perhaps you can also create the equivalent of a Word master document. Those are questions for a PDF forum.

Your RoboHelp project can create one PDF but I guess you want to have that link to other PDFs, the baggage files, correct?

The other solution would be an HTML page or a single RoboHelp topic that has links to all the PDFs you want.

Please post back if I have not understood correctly.

See www.grainge.org for free RoboHelp and Authoring information.

@petergrainge

Use the menu (bottom right) to mark the Best Answer or Highlight particularly useful replies. Found the answer elsewhere? Share it here.

A

Amebr

Correct answer

Community Expert

For Printed Doc (which this question is posted in, for completeness), I think the baggage files are just copied into the same directory, or possibly sub-directories based on your folder setup (?), that the printed doc is generated to. However it's been a long time since I did printed doc in in any meaningful way, so I could be mis-remembering or it could have changed.

For online, the baggage files are copied into the output as part of generation. But a few things to keep an eye on.

There's a setting in the SSL/Output settings to prevent unreferenced baggage files showing in search. (That is, not linked to from a topic or the toc or index.) You'll need to decide if you need to clear that setting in your situation.

There's another setting in the Search settings that prevents baggage files of certain types from showing in search. I don't think any are configured by default, but you might need to double-check your output settings.

You may want to ensure each baggage file is linked to from relevant topics, or include them in the table of contents. I seem to remember some file types don't play nice sometimes, but I can't remember the details. Peter's site might include that information

Ioana_St

Inspiring

I justed tested the Printed Doc scenario in RH 2017. The baggage file is not copied over anywhere, the link in the output references the location of the file in the source folder.

Details:

My source files are at (e.g.) C:\projects\myproject.
In one topic, I embedded a link to the baggage file bag1.pdf. The link looks something like this; <p><a href="bag1.pdf">Baggage File</a></p>.
I generated the Word output in C:\Users\ioana\Desktop\.
In the Word document, the link points to C:\projects\myproject\bag1.pdf.

Sign up

To post, reply, or follow discussions, please sign in with your Adobe ID.

Sign in to Adobe Community

To post, reply, or follow discussions, please sign in with your Adobe ID.

Scanning file for viruses.

This file cannot be downloaded