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Question

Multi-User Environment And Style Sheets

Forum|Forum|10 years ago
July 21, 2015
2 replies
1155 views

I'm doing some prototyping with WebHelp in RoboHelp 11, but documentation on certain features seems to be a bit scarce (as far as I can find), and I have a few questions.

First and most important is Multi-User environment. I understand RoboHelp supports this feature, but I can’t seem to find much information about it, especially in regards to WebHelp. The ideal scenario would be to have the files on a shared drive, and have multiple users access it whenever needed. Is this at all possible? If yes, what would I need to do to set it up? If no, is there another alternative (preferably one that doesn’t involve SQL servers)?

Secondly, I have a minor problem with a style sheet. Once imported into RoboHelp, certain styles are categorized in the “Other” section, and do not appear in the “Styles and Formatting” pod at all. I can still call these styles in the HTML code, though their formatting is strange, and not what it should be.

Any help would be greatly appreciated.

WebHelp

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lauraj19373940Author

Participating Frequently

In regards to my CSS problem, the styles that aren't being listed are Unordered lists (ul). RoboHelp says it should be listed under HTML lists, but it doesn't show up in the editor at all.

Peter Grainge

Community Expert

There is a dropdown for some styles and the Styles pod that shows all styles. Where are you looking for the unordered list style?

See www.grainge.org for RoboHelp and Authoring tips

@petergrainge

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lauraj19373940Author

Participating Frequently

I'm looking In that style pod you mentioned, and it does not appear. In the CSS editor in RoboHelp, these styles are categorized in the "Other" section, and do not appear anywhere else. They can be referenced through the HTML code, and but the formatting isn't what it should be.

Captiv8r

Legend

Hi there

I think you may be a tad confused with terminology as well as function. Apologies in advance if you feel I'm speaking down to you, but I'm making a bit of an assumption here based on what I perceive your understanding to be.

You seem to be confusing source with output. You use RoboHelp to create and edit source documents. You then tell RoboHelp to generate output files that all users can access. Only folks making changes to the documents need RoboHelp. For others, your users, all they need is a browser.

There is nothing special about the output files. No SQL server is needed. You simply copy the output files (and folders) to the location where you want folks to access them from and away they go.

Hopefully that helps clarify things a bit.

Cheers... Rick

lauraj19373940Author

Participating Frequently

Entry-level explanations are what I need, so no need to apologize.

The files I need to put on the shared drive are the source files, not the output files. Essentially, I need to know if RoboHelp has the ability to Lock files in the event that there are multiple users editing the same project. So if one user starts editing source files, then a second user accesses those same files while the first user is still editing, is there I way to lock one of them out from making changes?

lauraj19373940Author

Participating Frequently

Okay, time for an analogy.

Think of RoboHelp HTML as being like working in your kitchen. It provides all the tools you need to help you create dishes you serve. Think of your topics, images and all that as being ingredients you mix together. Think of the WebHelp output as being like a batch of tasty Chocolate Chip cookies,

When you tell RoboHelp to generate WebHelp, it is like mixing the cookie dough, plopping wads onto the baking sheet and baking the cookies.

Source Control works with the "raw ingredients" to manage how many chefs are working with the project. (After all, you don't want three different chefs to add salt, right? It would ruin the recipe.) That's where source control kicks in. It provides a check in and check out system to keep everyone from stepping on one anothers' toes.

WebHelp is just one "recipe" RoboHelp HTML is capable of creating.

Cheers... Rick

Ok, thank you for clarifying. I was worried it was referring to the HTML5 output, specifically. It looks like RoboSource control requires creating a database and access to some kind of SQL or MSDN server, so that's out of the question for me, but I will look into my options.

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