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December 18, 2007
Question

RH 6 Index Question

  • December 18, 2007
  • 13 replies
  • 1243 views
Good morning!
I'm creating an index in RoboHelp 6. I've created indexes in FrameMaker and Word, but this is a first for me in RoboHelp. Certainly there are general principles for a good index that apply regardless of the tool.

Are any best practices, pitfalls, and/or limitations associated with RoboHelp?

Thanks,
Veronica
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    13 replies

    Peter Grainge
    Community Expert
    Community Expert
    December 19, 2007
    We've all done worse.

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    Peter Grainge
    Community Expert
    Community Expert
    December 19, 2007
    Right click on the Single Source Layouts folder in Project Manager. You can create a new layout of any type. Select Printed Documentation. Do not use the Copy option.

    Go through the wizard leaving all the default settings.

    If that fails, go through this new layout again but select the Style Mapping template on the last page.

    Then post back how you have got on with those tests.

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    V JordanAuthor
    Known Participant
    December 19, 2007
    You know how you enter the glossary items from a separate tab and can generate a printed glossary. I was thinking that the Index worked similarly.

    I created a new layout as you recommended and add a chapter that had index entries. And lo and behold it worked. My bad as a newbie. Sorry.
    V JordanAuthor
    Known Participant
    December 19, 2007
    OK, I deleted the old copy of the printed index. And then regenerated using the options you recommended (single document sans master).
    This action still did not generate a printed index.

    Is that what you mean by creating a new layout?
    V JordanAuthor
    Known Participant
    December 19, 2007
    Can you be a little more specific when you say creating a NEW single source layout?
    Peter Grainge
    Community Expert
    Community Expert
    December 19, 2007
    Let me try this again. Have you created a NEW single source layout to see if that is any different? I am wondering if there is something corrupt in the existing layout.

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    V JordanAuthor
    Known Participant
    December 19, 2007
    Yes, I tried what you recommended by selecting the single document without the master. It still did not generate a printed index.
    And yes, I'm generating from my local drive not across a network.
    Peter Grainge
    Community Expert
    Community Expert
    December 19, 2007
    Did you try the new layout that I suggested?

    You are generating locally and not working / generating across a network?

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    V JordanAuthor
    Known Participant
    December 19, 2007
    Tried that...still no printed index. Anything else you might recommend?
    Peter Grainge
    Community Expert
    Community Expert
    December 19, 2007
    Generate a single document without Master selected. See what happens there.

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    Peter Grainge
    Community Expert
    Community Expert
    December 19, 2007
    Have you tried creating a new print layout?

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    V JordanAuthor
    Known Participant
    December 19, 2007
    Here are the steps that I’ve taken to generate printed documentation for the index.

    From the Printed Documentation screen, these options were selected:
    • Output format – Generate Word Doc
    • Enter name – Index
    • Specify path – C:\Documents and Settings\vjordan\Desktop\AIM+\!SSL!\Printed Documentation\Index
    Generate individual documents - selected
    Create master document – selected
    • Images – Embed in documents selected
    • Conditional Build Expression – Not Future Release, Not In Review, and Not Online (conditional tags excluded from output)
    Included tags – HTML links, Index, Print
    • Start each topic on a new page - selected
    • Advanced options
    o Include expanding text – selected
    o Start new chapters on odd pages – selected
    o Include drop-down text - selected
    o Include glossary text – selected

    From the second Printed Documentation screen, these options were selected:
    • Two topics selected for chapter layout

    From the third Printed Documentation screen, these options were selected:
    • Section layout – selected Default Title Page, TOC, Chapter Layout, Glossary, and Index

    From the fourth Printed Documentation screen, the default (None – Use the Project’s CSS styles) option was selected.

    Hope this may be useful to determine what’s going on.

    Thanks for your time and help.
    Veronica