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SaraHova
Known Participant
March 9, 2017
Question

Robohelp 11-Link Word documents

  • March 9, 2017
  • 2 replies
  • 1294 views

Hi

I am using RH 11 and I  am trying to generate a help system from an already existing  Word documents by linking them.

I don’t know how making a TOC from the documents.

I get all the topics and subtopics on level 1, without grouping them into books.

Is there a way to make RH generate the multi-level TOC from the linked document?

Any help would be much appreciated.

Thanks.

This topic has been closed for replies.

2 replies

S
SaraHovaAuthor
Known Participant
March 10, 2017

Yes, you are right, thanks.

Peter Grainge
Community Expert
Peter GraingeCommunity Expert
Community Expert
March 10, 2017

In the first paragraph you talk of documents but in the final paragraph you talk of document (singular).

The Auto Create TOC works on folders and bookmarks so it would create a book for each folder. You could create a folder for each linked document. That would be a start and bookmarks would give a further level of indentation. Beyond that, it becomes more manual.

With each document in a folder, you can then view the Topic List to just see the topics from one folder (document). That might make the manual element easier.

Hope that helps.

See www.grainge.org for RoboHelp and Authoring information

@petergrainge

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S
SaraHovaAuthor
Known Participant
March 10, 2017

Thanks for your answer.

There are more than 100 word documents.

I need to keep them separate because I also publish them independently one by one.

So, the only way the Auto Create TOC works is creating a folder for each document,  isn't it?

Thanks,

Captiv8r
Captiv8r
Legend
March 14, 2017

Hellow,

I have advanced with the project by linking documents, but I have a question:

When I "Upgrade" a document, can you tell me the difference between "Upgrade all" and "Force upgrade all", "Upgrade" and "Force upgrade"?

Thanks for your help


Hi there

To the best of my knowledge, here is how it should work.

If you have a linked document, when the source document changes, you see a notification in the Project Manager. And at that point, you need to use Update, or Update All so that RoboHelp will import the changes. Of course, Update would occur on a selected and specific document, while Update All would update multiple linked documents.

As for Force Update. I believe that would would be used in the event that RoboHelp is NOT reporting that it senses a difference between what it has VS what the source document has. In that case, the document would be simply imported and whatever was inside it would simply replace what is in the project. One use case for this may be that for whatever reason the help author made some changes using RoboHelp and what is in the project now mismatches the source. Perhaps the changes were unintended and the help author didn't realize that the topic was created from a linked Word document. So the task is to now update the linked word document and allow the changes to flow back into RoboHelp.

Hope that makes a bit of sense. Still working on my first cup of coffee.

Cheers... Rick

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