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SaraHova
Known Participant
March 9, 2017
Question

Robohelp 11-Link Word documents

  • March 9, 2017
  • 2 replies
  • 1294 views

Hi

I am using RH 11 and I  am trying to generate a help system from an already existing  Word documents by linking them.

I don’t know how making a TOC from the documents.

I get all the topics and subtopics on level 1, without grouping them into books.

Is there a way to make RH generate the multi-level TOC from the linked document?

Any help would be much appreciated.

Thanks.

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2 replies

S
SaraHovaAuthor
Known Participant
March 10, 2017

Yes, you are right, thanks.

Peter Grainge
Community Expert
Peter GraingeCommunity Expert
Community Expert
March 10, 2017

In the first paragraph you talk of documents but in the final paragraph you talk of document (singular).

The Auto Create TOC works on folders and bookmarks so it would create a book for each folder. You could create a folder for each linked document. That would be a start and bookmarks would give a further level of indentation. Beyond that, it becomes more manual.

With each document in a folder, you can then view the Topic List to just see the topics from one folder (document). That might make the manual element easier.

Hope that helps.

See www.grainge.org for RoboHelp and Authoring information

@petergrainge

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S
SaraHovaAuthor
Known Participant
March 10, 2017

Thanks for your answer.

There are more than 100 word documents.

I need to keep them separate because I also publish them independently one by one.

So, the only way the Auto Create TOC works is creating a folder for each document,  isn't it?

Thanks,

Captiv8r
Captiv8r
Legend
March 14, 2017

Hello,

Sorry for so many questions, but in my country there are not Robohelp courses and I have no one to ask.

I have two more questions about linking documents:

  1. 1) What is the difference between linking a Word document by copy and linking a Word document by reference?
  2. 2) I had read I can link a Word document by copy into the Project or by reference into it. But, when I link a document, there is not any question about the way to link the document; the documents always is linked by copy. How can I choose the link way?.

Thanks a lot


Hello again

1) What is the difference between linking a Word document by copy and linking a Word document by reference?

Here's the difference.

Say you have a person named Donna that maintains the Word document. Donna keeps that document on the LAN somewhere that you can see. When you link by reference, you point RoboHelp to that document. That way, when Donna makes a change, RoboHelp notifies you and you perform the update.

Perhaps you have another Word document that for whatever reason needs to remain in Word format. But you, the help author, make the changes to it. In that case, you might consider the linking by copy. When you choose that option, RoboHelp actually copies the Word document from wherever it is and places it in the project.

As for making the choice, it may no longer be possible to choose how it's linked. I was just looking at my version 2015 and I'm not seeing the option I'm remembering on that. I'll take a look at an older version of RoboHelp and see.

Cheers... Rick

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