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SaraHova
Known Participant
March 9, 2017
Question

Robohelp 11-Link Word documents

  • March 9, 2017
  • 2 replies
  • 1283 views

Hi

I am using RH 11 and I  am trying to generate a help system from an already existing  Word documents by linking them.

I don’t know how making a TOC from the documents.

I get all the topics and subtopics on level 1, without grouping them into books.

Is there a way to make RH generate the multi-level TOC from the linked document?

Any help would be much appreciated.

Thanks.

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2 replies

S
SaraHovaAuthor
Known Participant
March 10, 2017

Yes, you are right, thanks.

Peter Grainge
Community Expert
Peter GraingeCommunity Expert
Community Expert
March 10, 2017

In the first paragraph you talk of documents but in the final paragraph you talk of document (singular).

The Auto Create TOC works on folders and bookmarks so it would create a book for each folder. You could create a folder for each linked document. That would be a start and bookmarks would give a further level of indentation. Beyond that, it becomes more manual.

With each document in a folder, you can then view the Topic List to just see the topics from one folder (document). That might make the manual element easier.

Hope that helps.

See www.grainge.org for RoboHelp and Authoring information

@petergrainge

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S
SaraHovaAuthor
Known Participant
March 10, 2017

Thanks for your answer.

There are more than 100 word documents.

I need to keep them separate because I also publish them independently one by one.

So, the only way the Auto Create TOC works is creating a folder for each document,  isn't it?

Thanks,

P
prhmusic2
Inspiring
March 14, 2017

Thanks Rick, Your explication is very clear and understandable.

I need to link the word documents by reference. But, How can I do it? When I choose, in the project manager "File/Link/Word document", there is not an option to link by reference. How Must I do that?

Cheers, Sara (from Argentine)


It's on the Project Settings tab. From the help text:

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Linking options for Word documents

For linking Word documents to a RoboHelp project, you can specify one of the following options in the Import tab of project settings (Project > Project Settings):

Create A Reference

You create a reference to an external Word document. In this case, the source Word document is not copied into the RoboHelp project folder. It remains outside the project. You can edit and update the Word document independently in Word. Later, in RoboHelp, you can update the topics generated from the linked document.

Use the linking by reference option to bring in content that is shared across multiple projects. Because only a single copy of the document exists, any change in the source document is reflected in all projects to which this document is linked.

Create A Copy And Link

You create a copy of the source document and link to the RoboHelp project. In this case, a copy of the source document is copied into the RoboHelp project and is visible in the Project Manager pod. You can edit and update the Word copy without affecting the source document. You update the topics generated from the copied Word document whenever you edit the docu­ment.

Use the Create A Copy And Link option to maintain the Word document in RoboHelp, and restrict access to the source document and allow editing only in the copy available in the Robo­Help project. For example, if you want to bring in content from a static Word document, link the document by copying it to the RoboHelp project.note:    This option is available only when you link Word documents. When you import a Word document, RoboHelp does not keep any link to the source Word document.

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Paul Hanson

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