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A
AIR-Chayah
Inspiring
September 22, 2016
Answered

RoboHelp 2015. How you open a spreadsheet (baggage file) from a PDF created for review?

  • September 22, 2016
  • 1 reply
  • 831 views

Good afternoon.

We have a topic with a link to an Excel spreadsheet that was added to the Baggage Files folder.

We are thinking about replacing all the RoboHelp tables with spreadsheets added as baggage files because the tables don't convert well to PDF and are not easily sortable.

We often use Create PDF for Review to provide reasonable-looking output for internal reviews and to some customers. (For two years we've not been able to successfully generate Word or PDF documents using an SSL. Adobe thinks it's got something to do with communication between TFS/Source Control and RoboHelp.)

So I decided to see whether linking to a spreadsheet would work.

In the PDF, I click the link and nothing happens.

Does anyone know how to make the link open the spreadsheet?

Thank you.
Carol

This topic has been closed for replies.
Correct answer Amebr

There is the problem of where the baggage file is located. I think they are referenced as relative links which obviously won't work on other people's computers. You could probably submit a feature request to see if Adobe can figure out a neat way of implementing it.

1 reply

A
AIR-ChayahAuthor
Inspiring
September 22, 2016

Update.

I generated the PDF for the single topic with the link to the XLSX rather than to the whole project. When I click the link, the Launch File dialog box opens and I can open the spreadsheet.

This leads me to assume that Create PDF for Review is not built to launch baggage files.

A
Community Expert
AmebrCommunity ExpertCorrect answer
Community Expert
September 23, 2016

There is the problem of where the baggage file is located. I think they are referenced as relative links which obviously won't work on other people's computers. You could probably submit a feature request to see if Adobe can figure out a neat way of implementing it.

A
AIR-ChayahAuthor
Inspiring
September 26, 2016

Hmmm, there is certainly an option for including the text. Sure, the drop-downs don't function as they will in the on-line output. But the intent is for folks to look it over. Not experience it as they would if it were produced in an on-line format.

Cheers... Rick


Hi, Rick.

I went back into my records. I confused drop-down text with pop-ups in Word versions of Help. Popup content doesn't appear in the Word Version of the Help.

Using Create PDF for Review, the drop-down text seems to work fine for a single topic, but when I create it for a TOC with multiple topics, I get the following Adobe message. Clicking Yes brings up a message prompting you to save the PDF, which then does include the expanded drop-down text.

So thank you for your information, which led me to test it out a bit more .

Carol

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