Mark/ tag/ colour code a file as downloaded/ archived/ etc in Adobe Sign

There seems to be no way to either rename a file if necessary, especially once it has been signed. Nor does there seem to be an option to mark/ tag/ colour code a file for sorting. The latest update has removed or reworked some features and it has made it difficult for us to catalogue/ index our documents other than by user. The ‘notes’ option is a temporary fix but it isn’t ideal when it means we would have to do it to every single file in our database and code it through notes which is incredibly time consuming.