Hi @Drew37141542ozno,
We hear you, and the frustration is completely fair. When you are trying to get your team set up and every person has to be tracked and re-validated on their own each year, that is a lot of work to carry, and it is not the smooth experience you were hoping for when you saw the nonprofit pricing.
Here is what is happening under the hood. The Acrobat for Nonprofits plan is an individual license, so each seat sits on its own account rather than being pooled together. That is what creates the per-user tracking you are running into, and we understand why that feels like more friction than it should be for a small team.
The good news is there is a path built for exactly what you want. Nonprofits can get business licenses (including Acrobat) through a reseller in the VIP Marketplace program, at nonprofit (education) pricing on eligible offers. Those seats all live in one Admin Console, so a single admin assigns, reassigns, and renews everyone from one place, no more chasing individual renewals. You can read through how it works here: https://adobe.ly/4AlznuQ
Happy to walk you through that route if it would help.
Thanks,
^AV