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Inspiring
February 2, 2022
Question

How do I set up a multi-volume manual?

  • February 2, 2022
  • 2 replies
  • 872 views

My manual contains three volumes, each with no more than three chapters. The manual also contains an index and cross-references that need to span the volumes. The output is PDF only. How do I set up the manual for multiple volumes? Do I create three books (one for each volume) and then a folder for each chapter?

    2 replies

    Community Expert
    February 4, 2022

    If you would like to take a "shortcut" I have a FrameMaker template meant for multi volume publishing here:

    https://framemaker.dk/en/shop/product/9-blanco-a5-template

    Otherwise I agree with Jeff. I would suggest using folders inside a master book.

    Bjørn Smalbro - FrameMaker.dk
    SamalaAuthor
    Inspiring
    February 7, 2022

    Thank you so much! I really appreciate this. I'll take a look. Yes, I think the folders in a master book might just be the answer too.

    frameexpert
    Community Expert
    Community Expert
    February 7, 2022

    Keep in mind that books are just pointers to FrameMaker documents, with some extra functionality built in. Sometimes it is convenient to have multiple books for the same project. For example, if you have a writer that is just working on one of the volumes, you could provide a book that just contains those documents. You would still maintain the master book that points to all of the documents.

    Jeff_Coatsworth
    Community Expert
    Community Expert
    February 2, 2022

    Bunch of different ways to approach this - index and cross-refs are no problem - what about numbering conventions? You could do 1 book with all the chapters as separate .fm files; you could do a master book holding 3 sub-books, each containing the .fm chapter files; you could do 1 book and a bunch of folders with the chapter .fm files in them...

    SamalaAuthor
    Inspiring
    February 7, 2022

    Thanks for your reply. When you say numbering, do you mean page, figure and table numbering or file numbering? If the former, the chapters are prefixed with the chapter number. The front matter files have three different numbering formats (if you count no number as a format). If  you're asking if the files are numbered, yes they are (01 filename, 02 filename, etc.). This book contains eight chapters, each with at least one appendix but some with as many as three. Because of the varying page sizes, layouts (portrait vs landscape) and front matter files that repeat with each volume, I have 41 files, and right now they're contained in one book. I'd like to organize the files by volume - not only because I like to keep things organized but because other people in my group will be using the templates I've set up. Is there a benefit to using sub-books over folders within the master book or does either setup offer the same results? I apologize if my questions are ignorant. I've been creating templates - starting with a manual I imported from Word - with no formal training and with no one to bounce ideas off of. I've just been watching tutorials online and reading the Adobe documentation. That worked well for the basics but not for complex formatting and setup. I really appreciate your help with this!

    Community Expert
    February 7, 2022

    The main benefit of having the entire thing in a single book file with folders is overview. Much easier to manage all files and much easier to implement global changes to the template. From the book file, you can merely exclude the folders you do not wish to regenerate.

    In this small business case video I did some time ago, you can see the benefits of collecting files in folders, although the case probably does not fit your purposes, I suspect.

    https://www.youtube.com/watch?v=F32l3E3a65I

    Bjørn Smalbro - FrameMaker.dk