Skip to main content
C
ChrisRivers_RWA
Participant
July 9, 2026
Question

In InDesign How To Link to Files on Teams

  • July 9, 2026
  • 1 reply
  • 35 views

We have InDesign files on our company data drive which is storred on a server.
Some of the external content we link to from InDesign are storred in a MS Teams site.
When person 1 adds linked content, the path is something like C:\Users\person 1\company name\site name\folder\file name.extension.

If person 2 edits the InDesign document, the link is broken as InDesign seems to use adbolute links, so the linked content is pointing to a location (C:\Users\Person 1\… and not person 2.

How do we use InDesign with linked content on MS Teams or SharePoint, when the paths change for each user or is this not possible?

 

Thank you for your help.

 

Chris.

    1 reply

    Anubhav M
    Community Manager
    Anubhav MCommunity Manager
    Community Manager
    July 9, 2026

    Hello ​@ChrisRivers_RWA 

     

    Thanks for reaching out. Would you mind trying the suggestions shared in this community post and letting us know if they help:
    https://community.adobe.com/questions-671/linking-an-image-from-sharepoint-online-onedrive-sync-883569

     

    Looking forward to hearing from you.
    Anubhav

    C
    ChrisRivers_RWAAuthor
    Participant
    July 10, 2026

    Anubhav,
    Thank you for your reply. I think I have tried this.
    The Teams/SharePoint folder is called Preconstruction - 26-023 Parsonage Farm and I synched that folder on 2 machines with 2 different users. 
    I then set the linked pdf to Always keep on this device. I did just the file not the folders and everything in them.

    The creator of the InDesign file is ok, but the second user gets the messagesaying some of the links could not be found, or whatever the message is. 

    If the second users relinks the file, it breaks for the creator.

     

    We have InDesign on a Windows shared folder and only the linked files are on Teams/SharePoint!
    In the article above, I get the impression the InDesign file and the linked files are in the same place. 

    I’ll try that, to see if that “fixes” the issue, but the InDesign files are quite big so not sure how well that would work going forward.

    Thanks again. I will let you know.

     

    ChrisRivers_RWA

    Firefly Community Gallery
    Adobe Firefly

    Remix with Firefly Community Gallery

    Thousands of free creations to fall in love with and remix in Firefly.

    Explore now
    Terms & ConditionsAccessibility statement
    Using the community Terms of use Privacy Cookie preferences Do not sell or share my personal information ad choicesAdChoices