Skip to main content
james_cali
Participant
April 30, 2026
Question

How to create a e-sign without a certificate

  • April 30, 2026
  • 2 replies
  • 28 views

Hi everyone,

We’re trying to determine the best way to handle a recurring multi‑signer PDF workflow without permanently locking the document.

Scenario:

  • We send a PDF to multiple signers.
  • At the end of the signing process, the PDF becomes locked due to a digital certificate.
  • The same PDF needs to be used again at the end of each month for a callback process and must be signed again.
  • Once a digital certificate is applied, the document cannot be modified unless it is printed/recreated, which breaks the workflow.

Additional issue:

  • After monthly reports are called back, we combine all signed PDFs into a single PDF for compliance submission.
  • When combining PDFs that contain certificates, the signatures are stripped from the final combined document upon saving.

Question: Is there a way to:

  • Send a PDF to multiple signers without applying a document‑locking certificate, or
  • Configure Adobe Sign/Acrobat so the document remains reusable and signatures are preserved when combining PDFs?

Any guidance, best practices, or recommended workflows would be greatly appreciated.

Thank you.

    2 replies

    Nancy OShea
    Community Expert
    Community Expert
    May 3, 2026

    Your proposed workflow won’t work. The document would no longer be a valid legal instrument. 

    You’ll need to generate new forms for each signing cycle to preserve the integrity of signatures on previous and future documents. I know, it’s a hassle, but there’s no way around it. 

     

    Good luck.

     

    Nancy O'Shea— Product User & Community Expert
    John T Smith
    Community Expert
    Community Expert
    April 30, 2026

    This is the USING THE COMMUNITY forum... this is where the forum is discussed
    This is not where you ask program or account questions
    Moving a message to the correct forum is not working
    Start here https://community.adobe.com/community and find the correct forum for your question

     

    I will GUESS  you need the Acrobat forum https://community.adobe.com/p/acrobat

    OR

    Acrobat Sign https://community.adobe.com/adobe-acrobat-sign-28