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I work in a field that requires annotations be added to PDFs using the mark-up tools. Not embedded when saving a PPT deck as a PDF.
However, many of my colleagues were putting their annotations in the notes view of the PPT deck and then saving it as a PDF. Apparently, the FDA frowns heavily upon this practice.
Just for clarity, annotations are red text boxes in PPT, notes view, that contain an author, journal, year, page number, paragraph, etc. These text boxes then have an arrow connecting the annotation to an empty red box which encompasses a claim that needs a reference. I included an image.
So - is there a quick way to transfer the annotations only from a PPT to a PDF?
These decks are, on average, 100 slides with annotations on 90% of the slides. Having to retype everything is not only cost prohibitive, but extremely time consuming. There has got to be a way!
Thanks for your help!
Danielle...Smart enough for pharma research, definitely not smart enough for this computer wizardry 😉
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Welcome Danielle,
I don't know of a way to do that, but perhaps @try67 can develop) a script. I present a possible scenario, using a powerpoint document that contains notes located within the "Notes" section, as shown below.
So try this:
I would imagine that there is a way to extract the contents of those notes (adjusting for required elements of a note in Acrobat, such as date, author, page position, etc.) and make a new XML file out of them, which you can then simply change the extension to .FDF and import them as notes into your PDF document.
Not being a powerpoint expert, I am not familiar with the intricacies of powerpoint notes. It appears, based on your screen capture, that they are positioned on the page somehow in. precise location. Hopefully, the notes are not just red boxes with red text.
Again, I'm not a scripter, so this idea of somewhat theoretical. An Acrobat scripter would be able to tell you for sure if this is possible.