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How do I update or change a PDF in the Document Cloud without having to create a new Shared Link?

Forum|Forum|7 years ago
January 2, 2019
11 replies
17888 views

How do I update or change a PDF in the Document Cloud without having to create a new Shared Link? I have an existing document in the Adobe Document Cloud. The shared link has been sent to many users. Can I edit the document so the end users see the changes without having to send a new link, if so how is this done? Thanks!

Correct answer John34241054oe0p

Creates a new URL each time you do this...

Actually... I could be wrong. Weird. I did this earlier today... with a file that was posted a few weeks ago... and it changed the URL. Just for fun I unshared/reshared it once more today without making changes. That time, the URL stayed the same. Hmmm.

T

TapThat Digital, LLC

Participant

Hey everyone! If you're here in 2024 looking for a solution to this question, I have an awesome workaround that I'd like to share. It's not the most ideal solution (it would be nice to do this with the click of a button), but it requires only a few more keystrokes to accomplish what you want.

Here's what I did:

- Step 1: Unshare your doc by clicking the blue icon at the top right hand corner and then "unshare" at the bottom. You will not be able to edit your doc while it is shared. It took me a few minutes and a couple tries before my file was actually unshared, so be patient with this part. You can also unshare by right clicking on the document from your home panel.

Step 2: Navigate to "Edit" in your left tool bar.

Step 3: Click "Organize pages"

Step 4: Click "Insert" to insert specific pages or "Replace" to import and replace all pages. (You'll want to have your updated pages saved as a separate PDF) You can also click on existing pages that you want to delete from this view.

Step 5: Click "Share" to publish your changes to the same link!

Step 6: Test it out! Worked like a charm for me, I hope it works for you too.

-

A

analytical_uniqueness5C0E

Participant

The fact that users have to come up with such a clunky work around for this key functionaility is unacceptable given the subscription price for this product. Adobe: You've lost focus on your core functionailty in favor of trendy stuff like AI.

Inky27

Participant

I've actually stopped using it and started using Adobe review. The link will update (as long as you don't Save As), and the client doesn't get a PDF. It's straight from the native file, and all comments show up in the workflow.

The downside is it's not really possible to version it because it'll destroy the link, but if you look at it as the first version was all the edits leading to print, then it's workable.

D

defaultkgl84oxxu4r8

Participant

Here we are mid 2023 and still no real solution from Adobe. Why can't we update a document and keep the same URL? Every other cloud based collaboration tool allows this, Google, Microsoft, Dropbox, etc.

jessiensmith

Participant

I would also like this feature. I love the review feature built into the share menu with InDesign. I want to have this same ability when creating illustrator files. If I share the document directly from illustrator, it does not always display the images and fonts without first being embedded. My workaround is exporting to PDF and then sharing that PDF link to gather comments for the review process. Once I make those changes, I have to create another PDF and link. This defeats the purpose of trying to seamlessly share documents and track revisions.

S

spaceodie

Participant

I have the same issue, the feature of sending a pdf on document cloud is a great idea, but need to send a new link for updated pdf to clients is just too much work, how we can actually not just replace the pdf without making a new link and keep the comments there

M

Mauricio28966135588g

Participant

Adobe, as you can see, this would be a great feature in the product. Please implement it.

EileenGreene

Participant

Agreed. I have a large report created in InDesign that I have to Export every time I make an edit. After I export it I need to combine it with two other PDF files created in Illustrator and Exported to PDF. Then I need to upload the PDF again and all the comments stay in the old version. For designers sharing docs with those who don't have or need Cloud licenses it is exhausting.

M

Marc FRI

Participant

I got on this for the OP's thread, but your comment had me wondering why you'd need to combine the InDesign export with Illustrator exports? You should be able to place the Illustrator file in the InDesign document and save a lot of time. InDesign can handle multiple page sizes as well as specifying Illustrator artboards in the place process.

M__Smith

Participant

I agree with all the other comments, having the ability to update the original doccument without creating a new link and loosing all the edit history would be incredible beneficial. Adobe, please add this feature!

V

Victoria22735426ar6e

Participant

I too would like this feature. I have a form that I am sharing with hundreds of users and have sent those people the URL. But, as time goes on, there are a few changes I'd like to make to the form WITHOUT having to send a new link to the hundred people. As a side note, we publish this link in a document that is shared with many so it cannot be changed once it is documented.

Please consider adding functionality to this SHARE DOCUMENT concept.

B

ben.christoph

Participant

I also need a solution to this issue - I'm looking to replace an already-shared document from Document Cloud with an updated version while maintaining the same link.

Meenakshi Negi

Community Manager

Hi Ben,

Thank you for reaching out.

As I understand, you are trying to replace the shared document with the updated version and needs that the link created should remain the same. Sorry to inform you that it is not possible.

These links are created randomly while sharing the PDF. You can unshare the file and share a new link to the updated PDF.

Let us know if you have any questions.

Thanks,

Meenakshi

F

Fnc21

Participating Frequently

I want this feature as well

me too !!!

A

Anonymous

I have the same issue.

I have a license, I shared a document via Adobe Document Cloud using Acrobat for Windows, I see comments fed back but when I make changes to the contents of the forms and click DONE it closes the file with no warning of unsaved changes. When I reopen the shared file, it shows new comments but my changes are gone.

Is the sender not able to make any changes to the contents of a shared file?

J

jonasl6314450

Participant

Hi, I still have the same issue. Is there a solution?

I shared a PDF file with many people who can edit. Now I want to update that PDF but keep the same link. Is that possible?

M

mosley wh29681322Author

Participant

Unfortunately review wont work because I do not want to have end users access to change the document. I just need to make corrections to the document without changing the link they were originally sent.

T

TapThat Digital, LLC

Participant

Hey everyone! If you're here in 2024 looking for a solution to this question, I have an awesome workaround that I'd like to share. It's not the most ideal solution (it would be nice to do this with the click of a button), but it requires only a few more keystrokes to accomplish what you want.

Here's what I did:

- Step 1: Unshare your doc by clicking the blue icon at the top right hand corner and then "unshare" at the bottom. You will not be able to edit your doc while it is shared. It took me a few minutes and a couple tries before my file was actually unshared, so be patient with this part. You can also unshare by right clicking on the document from your home panel.

Step 2: Navigate to "Edit" in your left tool bar.

Step 3: Click "Organize pages"

Step 4: Click "Insert" to insert specific pages or "Replace" to import and replace all pages. (You'll want to have your updated pages saved as a separate PDF) You can also click on existing pages that you want to delete from this view.

Step 5: Click "Share" and then "Create a Link to Share" to publish your changes to the same link!

Step 6: Test it out! Worked like a charm for me, I hope it works for you too.

D

defaultkgl84oxxu4r8

Participant

Amazing how buggy Adobe CC / Acrobat is. It did take multiple attempts to unshare. I added a page and when to re-share (which also took multiple attempts), but unfortunatley it generated a new URL and the old one was dead.

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