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cameol8779899
Inspiring
January 4, 2019
Answered

Best Practices - Recreating Tables from Word in FM

  • January 4, 2019
  • 2 replies
  • 681 views

Good morning,

I'm using Adobe FrameMaker 12 (version 12.0.4.445), and Microsoft Word for Office 365 MSO (16.0.10827.20118) 32-bit.

I regularly receive requests to pull all of the content from an existing Word document into FrameMaker. Often, these existing Word documents consist mainly of tables (hundreds of pages of tables).

What would you all recommend as the most robust way to pull these tables into FrameMaker? The table rows have irregular shading patterns, and the table text is irregularly indented.

All the best,

Cameo

    This topic has been closed for replies.
    Correct answer dauphinb

    I have two questions:

    • Does the irregular shading and indenting you describe need to be maintained in the FrameMaker version of the document?
    • Does the table content need to be dynamic/editable in the FrameMaker doc?

    If the answers are no and yes, I would convert the table to tab-delimited text within Word, copy it into FM as plain text, and reconvert it to a table in FM. (If the answers are yes and yes, this might still be OK, depending on how burdensome it would be to reapply the formatting within FM).

    If the answers are yes and no, I would save the Word doc as a PDF, delete/crop pages to create a (potentially multipage) PDF of each table to import by reference as graphic images.

    If the answers are no and no, you could plausibly use either method.

    A couple caveats:

    • My products are always books (either hardcopy or "virtual hardcopy" PDFs). If you need to publish to dynamic, online formats... <EmilyLitella>well, that's very different then; never mind!</EmilyLitella>
    • In my products, I generally want to reformat tables to our standards anyway, so washing out the table creators' formatting is A Feature, Not a Bug[tm].
    • I formed my habits in this regard years ago (i.e., circa FM 7), when import filters really weren't very robust. I'm comfortable doing what I do, but it's possible that directly importing Word is now orders of magnitude better than it was back then.

    Hoping any of this is even remotely helpful....

    2 replies

    Matt-Tech Comm Tools
    Matt-Tech Comm Tools
    Community Expert
    January 4, 2019

    For common table reformatting tasks, you can't beat Rick Quatro's TableCleaner script, available here.

    I purchased it years ago, and it paid for itself in the first project.

    Believe me, it'll be worth every penny!

    -Matt

    -Matt SullivanFrameMaker Course Creator, Author, Trainer, Consultant
    C
    cameol8779899Author
    Inspiring
    January 8, 2019

    Hi Matt,

    Thank you for sharing! I'll look into Rick Quatro's TableCleaner script.

    ~Cameo

    dauphinb
    dauphinbCorrect answer
    Inspiring
    January 4, 2019

    I have two questions:

    • Does the irregular shading and indenting you describe need to be maintained in the FrameMaker version of the document?
    • Does the table content need to be dynamic/editable in the FrameMaker doc?

    If the answers are no and yes, I would convert the table to tab-delimited text within Word, copy it into FM as plain text, and reconvert it to a table in FM. (If the answers are yes and yes, this might still be OK, depending on how burdensome it would be to reapply the formatting within FM).

    If the answers are yes and no, I would save the Word doc as a PDF, delete/crop pages to create a (potentially multipage) PDF of each table to import by reference as graphic images.

    If the answers are no and no, you could plausibly use either method.

    A couple caveats:

    • My products are always books (either hardcopy or "virtual hardcopy" PDFs). If you need to publish to dynamic, online formats... <EmilyLitella>well, that's very different then; never mind!</EmilyLitella>
    • In my products, I generally want to reformat tables to our standards anyway, so washing out the table creators' formatting is A Feature, Not a Bug[tm].
    • I formed my habits in this regard years ago (i.e., circa FM 7), when import filters really weren't very robust. I'm comfortable doing what I do, but it's possible that directly importing Word is now orders of magnitude better than it was back then.

    Hoping any of this is even remotely helpful....

    C
    cameol8779899Author
    Inspiring
    January 8, 2019

    Hello dauphinb,

    Yes and yes. Reapplying the formatting tends to be pretty burdensome. Reapplying the cell shading isn't too bad, but setting up all of the tabs for the random indented cells really slows me down, given the number of tables.


    Thank you for all of your help!

    ~Cameo

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