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What is the purpose of the note tool?

Explorer ,
Nov 01, 2024 Nov 01, 2024

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What is the purpose of the note tool?

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correct answers 2 Correct answers

Community Expert , Nov 01, 2024 Nov 01, 2024

Hi @James3669094303ct ,

well, to insert notes to text that will not print.

The notes can be made visible fully written out in InDesign's Story Editor window and of course in the Notes panel. Here a sample from my German InDesign 2025:

Bildschirmfoto 2024-11-01 um 16.36.46.png

 

 

Some script writing folks, including me, are even able to move or duplicate formatted text programmatically in and out of notes.

 

Regards,
Uwe Laubender
( Adobe Community Expert )

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Community Expert , Nov 01, 2024 Nov 01, 2024

Heavily in use by many clients that have a InCopy workflow, so very useful!  

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Community Expert ,
Nov 01, 2024 Nov 01, 2024

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To take up space on the toolbar for the 3% who find it useful.

 

Or, through a rather convoluted and limited process, add 'editorial notes' to a project. Despite the fundamenal usefulness of that function, it's so clunky I gave up after trying to use it a couple of times.

 

The tool bar needs revision and/or/better customizability. Even MS Office lets us rearrange the ribbon and strip out the marketing-wow default options.


┋┊ InDesign to Kindle (& EPUB): A Professional Guide, v3.1 ┊ (Amazon) ┊┋

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Community Expert ,
Nov 01, 2024 Nov 01, 2024

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Heavily in use by many clients that have a InCopy workflow, so very useful!  

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Community Expert ,
Nov 01, 2024 Nov 01, 2024

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Hi @James3669094303ct ,

well, to insert notes to text that will not print.

The notes can be made visible fully written out in InDesign's Story Editor window and of course in the Notes panel. Here a sample from my German InDesign 2025:

Bildschirmfoto 2024-11-01 um 16.36.46.png

 

 

Some script writing folks, including me, are even able to move or duplicate formatted text programmatically in and out of notes.

 

Regards,
Uwe Laubender
( Adobe Community Expert )

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Community Expert ,
Nov 01, 2024 Nov 01, 2024

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Hi @James3669094303ct:

 

Notes are an integral part of the InCopy/InDesign editorial workflow as per @Frans v.d. Geest and provide a way to include inline comments within InDesign that flow with the text as per @Laubender.

 

You could write notes to yourself (I tend to use the first pasteboard for that) but I see them used primarily to communicate with others co-working on a document. The key is to using them successfully is to work with View > Extras > Show Notes enabled  and let others in the workgroup know to be on the lookout for them.

 

~Barb

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Community Expert ,
Nov 01, 2024 Nov 01, 2024

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They can also be converted to comments in a PDF if you export from InCopy.

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Community Expert ,
Nov 01, 2024 Nov 01, 2024

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So @BobLevine —this came up in class the other day. They are only converted to PDF sticky notes if exported from InCopy but not from InDesign? I meant to look it up but since you are here... 😬

 

~Barb

 

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Community Expert ,
Nov 01, 2024 Nov 01, 2024

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Correct. Only from InCopy.

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Community Expert ,
Nov 01, 2024 Nov 01, 2024

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Thanks!

 

~Barb

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Guide ,
Nov 01, 2024 Nov 01, 2024

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