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InDesign Share for Review - FAQ

Forum|Forum|6 years ago
June 16, 2020
423 replies
64471 views

Using Share for Review in InDesign’s June 2020 release, you can share your designs for online review, and manage feedback right within the app. Stakeholders can open the shared document in a browser to provide feedback. Share for Review streamlines and simplifies the review process for both designers and their stakeholders.

The following FAQs provide clarity on common questions around Share for Review:

Share the document for review - FAQ

View reviewer comments - FAQ

Review the document - FAQ

Best practices

How is Share for Review different from the ‘Integrated comment and review’ feature in InDesign CS5? How does it compare to the Import PDF Comments (IPC) feature?

Adobe is investing in features and services that make creative collaboration easier and more enjoyable.

With Share for Review, our aspiration is to make reviewing and editing InDesign creative more seamless, and address the following limitations in CS Review:

Requirement for a flash plugin to use this feature
Lack of support for key features such as email notifications
User challenges with feature discoverability

Compared to Import PDF Comments (IPC), Share for Review reduces time by eliminating the need to create and share PDFs and collate the resulting feedback. We will be working to enhance the reviewing features and capabilities in Share for Review, which will soon help this tool surpass the experience of IPC, from end to end.

Does Share for Review include text commenting capabilities?

This first version of the feature allows you to provide feedback through the sticky note and pencil tools. We will continue to improve the experience, and we will soon incorporate more text commenting capabilities, including text highlight, text strikethrough, and the ability to accept text comments in a single click.

Is this feature being introduced into InCopy?

It is not. Instead, we’ll be making significant updates to InCopy by taking it to the Web to provide better collaboration capabilities. Stay tuned!

What text capabilities do I have as a reviewer?

As a reviewer, you will be able to highlight text, strikethrough text, and replace text corresponding to your comment.

Let us know of any challenges, or questions you have for us around Share for Review and we’ll be happy to assist you.

Correct answer Nathan Marroquin

This has worked for others:

Save any work and close all open
Sign out of InDesign (Help > Sign out). This will cause indesign to quit.
Launch InDesign again, at which point you should be prompted to sign in again.

showprove316

Participant

Very helpful explanation! The screenshots and FAQs make it much easier to understand how Share for Review works. Thanks for sharing such a detailed guide.

A

alysse5E88

Participant

Please create the SHARE FOR REVIEW link updateable as a standalone and not linked to just one indesign file.

Here is what’s happening in my workflow.

I create an indesign file (file_260729.ind) and share a link to clients for checking.

Once the client adds their comments, i revise the indesign file and save it as (file_260730.ind) now I NEED to create a new share for review link for clients which makes it confusing for clients to follow especially if you're dealing with a number of clients, each commenting at their own pace.

I have tried creating just one indesign MASTER file for client to check and just create an indesign copy for myself as archive BUT once i try to update the link, THE LINK ALWAYS END UP with ERRORS and refuses to update. (ARTIFACTS ERROR) it feels like it cannot handle heavy picture laden layouts.

please create a fix for this. It’s a disruption to the client-creative process. 😓

TLDR: too many links. just one link is buggy!

Abhishek Rao

Community Manager

Hi @alysse5E88,

Thanks for reaching out, and sorry to hear about the disruption this is causing to your review workflow.

I understand why having a single, persistent Share for Review link across multiple versions of the same project is important, and I apologize that this functionality isn't currently available. Would you mind creating a UserVoice for this feature request here?

https://indesign.uservoice.com/forums/601021-adobe-indesign-feature-requests

Adding your feedback there will help our product team evaluate and prioritize the request, and you'll be notified of any updates. Once you've created the UserVoice, please share the link in this thread so that other community members can upvote it as well.

Regarding the Artifacts Error you're encountering when updating the review link from your master document, could you please try the troubleshooting steps outlined in the following HelpX article and let us know if they help?

https://helpx.adobe.com/in/indesign/kb/resolve-share-for-review.html

Also, could you please confirm the exact InDesign version and operating system you're using when you encounter this issue? That information will help us investigate it further if the troubleshooting doesn't resolve the problem.

Feel free to reach out if you have any further questions or need assistance. We'd be happy to help.

Thanks,
Abhishek

D

defaultl137krpcf1e0

Participant

Not receiving email notifications as an editor in InDesign shared review

Hello,

I'm working as an editor/collaborator on an InDesign document shared for review, but the account that owns the file belongs to a coworker, not me. The corrections and comments left on the document are only sent by email to him, and I don't receive any notifications myself, even though I have editor access.

I would like to know:

Is it possible for editors/collaborators (not owners) to receive email notifications about new corrections or comments on a shared document?
If so, where and how can I enable that option from my account?
If it's not possible to enable it from my end, is there a setting the document owner needs to turn on to include me in the notifications?

I look forward to your response. Thank you in advance.

Best regards,
[Your name]

Abhishek Rao

Community Manager

Hi @defaultl137krpcf1e0,

Thanks for reaching out. I understand that this functionality is important to you, and I apologize for its unavailability at this time.

Based on the current behavior, email notifications for Share for Review are intended for the document owner, and there isn't currently an option for collaborators/editors to receive their own email notifications for new comments. Ref: https://helpx.adobe.com/indesign/desktop/collaborate-and-review/share-and-collaborate/share-documents-with-review-links.html

Would you mind creating a UserVoice for this feature request here: https://indesign.uservoice.com/forums/601021-adobe-indesign-feature-requests? Adding your feedback there will help our Product Team evaluate and prioritize the request, and you'll be notified of any updates.

Once you've created the UserVoice, please share the link in this thread so that other community members can upvote it as well.

Feel free to reach out if you have any further questions or need assistance, we'd be happy to help.

Abhishek

MacBee1967

Participant

As soon as I share a link and i close the INDD File and open it again, all comments from my client are seen in my INDD Panel, in the shared Browser Link, but not anymore within my Document (Like highlighted Text) --

udderball

Inspiring

HOW DO WE HIDE THE BIG BLUE “SHARE” BUTTON?

leo.r

Community Expert

If you’re on Mac, you can disable Application Frame, then move the “home bar” somewhere out of sight (that’s my standard setup.) There’s no such option on Windows.

P

pistakovac

Participant

Dear Sheena,

Is there any other solution for organisations where designer could share confidential docs via Publish online without forcing them to create Adobe ID?

G

geshons

Known Participant

I'm missing the third text tool "Add text".

Delete text
Replace text
Add text on text cursor position (klick)

And I'm missing the "play button" in InDesign to automatic make the correction/note (without copy and paste the text I have to replace.). That is already working at PDF-comments!!!

And if the note is: Delete this part of text. The comment must be still available (with the not: "deleted text: "xyz"")

L

Luis P�rez_photo4607

Participant

Hi,

One question please: When sharing for review from my Indesign, how can I hide those pages that I don't want to share, without deleting them? I am trying using the action 'hide sheet', but when sharing for review, in the link this seet keeps appearing.

If there were a solution to this, it would be so useful since I could present only the pages I want, without deleting anything.

Any ideas?

Thanks in advance.

Luis.

G

Gemzork

Participant

This feature is great and holds great promise, but practicality of use from a quality assurance standpoint is low without the ability to export the review panel comments somehow, and retain markups through development of a large document and or a collection of documents. Is anything in the works that will have the ability to export this review tab from indesign, or can this be incorportated into incopy as an additional ad on for the exporting notes? Or perhaps include a checkbox for including comments when you package an InDesign file? Any option to export the review panel would be very useful, and i am positive this would be useful to many more folks.

Bigspin

Participant

love the Feature but....in adobe InDesign, when I update the review,
The pinned notes my boss pind on the first review don't follow the pages, cuz i added 4 pages to the begining of the cattalog. So now all the notes are 4 pages behind and flowting in random space.... ...how can adjust or fix this..

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