Synchronising between computers

I work as a textile designer and use Photoshop and Illustrator.

In both programs I have:

• Personalised workspaces
• Created keyboard shortcuts
• Programmed actions
• Developed a lot of colour pallettes and pattern swatches in Illustrator
• Defined many patterns in Photoshop

Recently, I started working in a shared suite of five iMacs and I'd assumed that all of these settings would somehow be embedded in the files I've already worked on or stored in the libraries within Adobe CC.

The administrator absolutely everything on lockdown; with the machines returning to default settings after each use. For speed - I haven't had time to search forums for answers until now - I've put all of my settings onto a memory stick, which I upload after signing in each time. 

So, does anyone have any ideas that don't involve using 20 year old technology? Or a suggestion that I could put to the administrator, who won't budge on mostthings due to the suite being used by people of mixed IT ability.