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Faeneth
Inspiring
November 13, 2018
Answered

Is it possible to switch the used Glossary with dynamic content filters?

  • November 13, 2018
  • 1 reply
  • 567 views

Hi,

I'm using RoboHelp 2017 Update 2 for our new product documentation, which will be an HTML5  help with a customized Indigo layout. The product has two different GUIs, one for casual users and one for more experienced users and administrators. The help content between the two GUIs can be switched with dynamic content filters.

The two GUIs are constructed and designed completely differently and I think it would be great to have a dedicated glossary for each GUI.

Now I'm looking for a way to switch the shown glossary depending on which of the content filters is activated. Is this even possible? The glossary files don't seem to have the "Apply conditional tag" context menu entry. Alternatively, can I somehow apply a conditional tag to specific glossary entries (terms and definitions) in the same glossary file?

Otherwise people who can only see the casual GUI will be bogged down by complex terms in the glossary which have nothing to do with what they can see, and advanced GUI users will have the opposite problem.

Thanks for any helpful hints

Cheers, Birgit

This topic has been closed for replies.
Correct answer Peter Grainge

I don't think you can achieve what you want as described but there are two solutions that might be acceptable.

The glossary toolbar has a Start Glossary Hotspot Wizard that seeks out all instances of the term used and applies it to the first or all instances of the word in topics, your choice. Use that and then in the skin set Show Glossary to False. This way there is no glossary to be seen but when the user accesses a topic, any words in the glossary will show as expanding text. Users will only see topics according to the filter so will only see the terms aimed at them. That is, assuming the topics and terms match in that way.

The alternative would be to create two glossary topics rather than using RoboHelp's own glossary. They can then be tagged to work with the filters.

See www.grainge.org for free RoboHelp and Authoring information.

@petergrainge

1 reply

Peter Grainge
Community Expert
Peter GraingeCommunity ExpertCorrect answer
Community Expert
November 13, 2018

I don't think you can achieve what you want as described but there are two solutions that might be acceptable.

The glossary toolbar has a Start Glossary Hotspot Wizard that seeks out all instances of the term used and applies it to the first or all instances of the word in topics, your choice. Use that and then in the skin set Show Glossary to False. This way there is no glossary to be seen but when the user accesses a topic, any words in the glossary will show as expanding text. Users will only see topics according to the filter so will only see the terms aimed at them. That is, assuming the topics and terms match in that way.

The alternative would be to create two glossary topics rather than using RoboHelp's own glossary. They can then be tagged to work with the filters.

See www.grainge.org for free RoboHelp and Authoring information.

@petergrainge

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F
FaenethAuthor
Inspiring
November 15, 2018

Hi Peter, thanks for the quick response and the alternative tipps.

It's too bad the glossary files cannot have filters applied to them. I may open a feature request with Adobe for that. For now your first suggestion (Glossary hotspot) sounds promising .

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