Creating a Catalog of Courses and making it viewable by certain user groups

Question

I have created a Catalog and uploaded courses to the catalog in Captivate Prime. I have enrolled a specific internal user group. How can I hide the catalog AND the course from all other user groups and only make it searchable by a certain user group?

christiet72636681 · Accepted Answer

@MrsWandaJeanous Thank you for the feedback! I actually had a follow up call from Adobe Support. It looks like when a course is uploaded, it's uploaded to the Default Catalog and any additional Catalog that is selected. We had our Default Catalog set to All Learners. A quick modification of that user group to just our internal staff resovled the issue I was having! 🙂

Just to let you know what we are working on, I manage an Implementation and Training team for a software company. We are creating and uploading courses to our LMS for our internal staff for training purposes and for our customers. We are loving this program so far!

MrsWandaJeanous · Answer

Hi @christiet72636681 , based upon what you're saying...you've already accomplished your goal!

Imagine this...a catalog is door. The user group is the key that unlocks the door. In fact, you can't even see the door, without being in the user group!

When you add learners to the user group which is aligned to the catalog, they can see the catalog from the Learner view. If the learner searches, anything in the catalogs to which they are aligned, will be shown to them. Non-user group learners will NOT see the catalog or its contents.

Test it! Select a learner from your organization and ask them to let you screen share to ensure this is the reality for you.

What are you working on with your team? We'd love to know!

Thanks,

WandaJean

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