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Inspiring
July 17, 2017
Answered

Can you force non-pdf generating copy/paste?

  • July 17, 2017
  • 4 replies
  • 2589 views

Hi There,

Title says it all really, is there a way to speed up copy/paste in InDesign?

Waiting for the 'Generate PDF' window whenever copying anything has finally gotten too painful sorry!

Cheers

Ben

    This topic has been closed for replies.
    Correct answer cmscss

    But what if you have to update a logo or an image across a hundred projects? Anyway, all good!


    This answer worked for me: How to stop InDesign generating a PDF when copying?

    4 replies

    00rhodiad
    Participating Frequently
    July 17, 2017

    Indesign uses PDF as copy/paste format. Otherwise, you wouldn't get much in the way of copy/paste ability between Indesign, Photoshop, and Illustrator. It's just a way to format the data into the equivalent of an old-school EPS so that each app can parse the image data as it comes in.

    You can adjust the functionality in the top section of the Clipboard Handling section of Indesign's Preferences if it's slowing you down, just remember where to turn it back on later when you need to be able to paste between apps.

    TᴀW
    Brainiac
    July 17, 2017

    cmscss  wrote

    Hi There,

    Title says it all really...

    I have to disagree. The title is profoundly enigmatic...

    Ariel

    cmscssAuthor
    Inspiring
    July 17, 2017

    OK, now I'm confused!

    At some point in the last ten years, when you copy a certain number of elements, or copy elements of a certain size (I haven't worked out why) InDesign displays the 'Generating PDF' box attached in the first post and seems to convert the copied items to a PDF as part of the copy/paste process. This is painful as it takes an annoying amount of time.

    That box in the screenshot above appeared after I cut a bunch of elements in this instance but the same thing happens when I copy. No file is actually generated so I suspect it's some sort of clipboard thing?

    My question is, can you force InDesign to NOT generate a PDF when copying and pasting and go back to the faster, good old days?

    I'm using InDesign CC 2017 under OSX 10.11.6 but have noticed this  for at least 8 years across many different computers and OSX versions.

    If you guys never see this behavoir then tell me how!

    Bill Silbert
    Adobe Expert
    July 17, 2017

    In my experience, having "copy PDF to clipboard" is what enables PDF-format copy/paste functionality. If you have that checked in your  Indesign prefs, then Indesign will generate a PDF of whatever Indesign content is in your paste buffer when you switch to another application. That basically takes the same amount of time/processing that it uses to export a PDF file, so if you have a lot of content or very complex content (lots of points/paths) or a very large image as part of the copied material, it can sometimes take a bit of time to take whatever you've last copied and compile that into PDF format ready to paste into AI or PS, etc.

    This can be exacerbated if you have a slow drive or are working with linked files over a network. For example, if you have a 300MB PS file placed in Indesign and copy/paste it onto another page in Indesign, that function is nearly instantaneous because it's simply duplicating an instance of that image within the Indesign file—just a bit of code that says "place this image here". But if you switch to Illustrator, Indesign has to download and embed that whole image into a PDF package that it can then dump into whatever application you happen to switch to. If you disable that functionality, then all that's left in your paste buffer when you switch apps is proprietary Indesign code, which gets you a lot of nothing when pasted into other apps because they use an entirely different way of describing content.

    It can be super handy when you need it, and annoying when you don't want it, but at least you can toggle it on and off in prefs.

    Digression: One interesting thing about PDF format is that it's (pretty much, or at least can be) native Illustrator file format. So when you paste from Indesign into Illustrator, Illustrator "unpackages" the PDF file and you get editable content, even though it's not as tidily built as you'd want (whole lotta nested clipping masks—that's kind of Indesign's thing, having everything in containers). And you've probably noticed that when you paste stuff from Indesign into Photoshop, you get a Smart Object (unless you've opted to paste pixels instead) that then opens in Illustrator, NOT back into Indesign. Why? Because that smart object is a PDF, and AI is CC's PDF "editor." I do dream of being able to set a pref in PS so that placed smart objects from Indesign could round-trip back through Indesign for editing rather than Illustrator... but I'm sure there's a good reason why that feature hasn't been offered.


    What 00rhodiad said seems to apply to when InDesign is pasted into Illustrator or Photoshop. But I thought that the question pertained to pasting into or within InDesign. I'm not sure that explanation fits for that.

    Bill Silbert
    Adobe Expert
    July 17, 2017

    I can't think what possible connection there is between copying and pasting something either within InDesign or from an outside program like Illustrator or even one of the Microsoft Office programs and exporting a file as a pdf. Exporting a document as a pdf should have nothing to do with copying and pasting. Could you please explain what it is you're doing and what help you need.

    Steve Werner
    Adobe Expert
    July 17, 2017

    What exactly and you copying and pasting? What verson of InDesign?