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Participating Frequently
July 3, 2024
Answered

Edit sections names: is there a way to list and edit them quickly?

  • July 3, 2024
  • 2 replies
  • 1911 views

Hi everyone!

I'm working on a book of stories written by several authors. I'm speaking of a collection of 100–120 stories from as many authors. I used sections to separate each story and give each a title that appears on the right page of the book.

I would like to add the author name (I didn't plan to do it, but for layout reasons now I have to). I would like to know if there's a way to have all sections as an editable list to work in a more agile way.

 

Any advice?

 

Thanks in advance!

This topic has been closed for replies.
Correct answer James Gifford—NitroPress

Unless I misunderstand the exchanges here completely, it sounds as if you have built this document on a very awkward model. Put very simply, unless there are good and specific reasons to break up the content using sections, articles, individual INDD files and/or text flows, a document should be one flow from start to finish, with all content in that flow and separated using only Paragraph Style control elements, such as page breaks.

 

It sounds as if you have a separate text box for each story title, which is... not a good or manageable approach. If these titles are standalone text boxes, unconnected to the following story or the overall text flow, it's a really poor approach. (The method of using a separated text frame for chapter headings is, for some reason, a common choice by new users, and we usually hear from them here when they find themselves badly tangled up in formatting, TOC and organizational problems as a result.)

 

The short answer to what seems to be your core question, though, is no. There's no way to pull those chapter headings or story titles into one list you can edit; you can use a TOC feature to build a list, but it won't work in reverse (e.g. editing that list won't change the headings). And the TOC may work poorly if at all if you're using detached text boxes as I am asking above.

 

I think you are going to want to reflow the content into continous, contiguous pages, with the chapter headings and author bylines part of that single flow, and then use Paragraph Styles to break them into "separate stories" aka chapters. (That is, there should be one and only one primary text frame on each page  — nothing manually split, added or anchored in later.) That still won't facilitate group editiing of the headings, but you could use InCopy to access the content in a more linear, editable form to speed the process.

 

In any case, sections have little or nothing to do with this organization unless, as I said, you want to have some control over things like page numbering in each chapter. Wrong feature entirely for what you seem to be trying to achieve. The minimalist feature of style-based page breaks seems to be the right choice; it's possible stories in separate flows or Articles are an option, but at 100+ iterations the management of those would get overwhelming.

2 replies

James Gifford—NitroPress
Legend
July 3, 2024

Unless I misunderstand the exchanges here completely, it sounds as if you have built this document on a very awkward model. Put very simply, unless there are good and specific reasons to break up the content using sections, articles, individual INDD files and/or text flows, a document should be one flow from start to finish, with all content in that flow and separated using only Paragraph Style control elements, such as page breaks.

 

It sounds as if you have a separate text box for each story title, which is... not a good or manageable approach. If these titles are standalone text boxes, unconnected to the following story or the overall text flow, it's a really poor approach. (The method of using a separated text frame for chapter headings is, for some reason, a common choice by new users, and we usually hear from them here when they find themselves badly tangled up in formatting, TOC and organizational problems as a result.)

 

The short answer to what seems to be your core question, though, is no. There's no way to pull those chapter headings or story titles into one list you can edit; you can use a TOC feature to build a list, but it won't work in reverse (e.g. editing that list won't change the headings). And the TOC may work poorly if at all if you're using detached text boxes as I am asking above.

 

I think you are going to want to reflow the content into continous, contiguous pages, with the chapter headings and author bylines part of that single flow, and then use Paragraph Styles to break them into "separate stories" aka chapters. (That is, there should be one and only one primary text frame on each page  — nothing manually split, added or anchored in later.) That still won't facilitate group editiing of the headings, but you could use InCopy to access the content in a more linear, editable form to speed the process.

 

In any case, sections have little or nothing to do with this organization unless, as I said, you want to have some control over things like page numbering in each chapter. Wrong feature entirely for what you seem to be trying to achieve. The minimalist feature of style-based page breaks seems to be the right choice; it's possible stories in separate flows or Articles are an option, but at 100+ iterations the management of those would get overwhelming.

Participating Frequently
July 3, 2024

Thank you for your support James, you got it right. I'm following disposition "from above", but I totally agree with you. Thank you so much for your time and answer and thank you all for trying to help me!

James Gifford—NitroPress
Legend
July 3, 2024

To be complete, though, there is one way you could have the chapter titles as an editable list: make it a separate text file/flow, and flow the titles into those linked title frames while the content flows into the main body frames. You could then edit the file with the list of chapter names as a unit and reflow it.

 

The logistics and management of such a layout are crazy-complex, though; you'd have to make sure every title appeared in the correct box before its associated story body. I in no way mean this as a solution to be attempted unless that list-editing of the titles is of paramount importance.

Willi Adelberger
Community Expert
Community Expert
July 3, 2024

Sections do not separate stories. A section must start with a new page or document.

 

Participating Frequently
July 3, 2024

Thank you for your reply! I should have said that the new story starts with a new page where I make the new section start, my mistake. Thank you for pointing that out 🙂

rob day
Community Expert
Community Expert
July 3, 2024

Thanks for your reply, Rob!

The issue is it's not the same text for all of them. I.e.:
page 1, section 1, "The beginning of the story" by John Doe

page 20, section 2 "This is my story" by Thomas Jefferson.

 

I'm now missing the "by Author's Name" part, but they're different for each story. That's why I was looking for some list kinda of thing: only seeing (and editing) my section's labels without scrolling pages to find the sections one by one and changing them. 


So it’s the Section Prefix you want to edit and not the Section Marker? I think the Prefix is limited to 8 characters—can you show a capture of your typical Section Options :