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A
AndreaHansen
New Participant
April 24, 2020
Answered

Extracting Word Doc Metadata as Variable

  • April 24, 2020
  • 1 reply
  • 584 views

I have a large amount of word documents that I am placing into an InDesign doc for basic formatting. I intentionally named all the word documents accordingly and would like to be able to input the word document name (ex: jane_doe.docx) as a variable in my InDesign file. 

 

If this were an object or an image, it would work perfectly and I could specify any kind of metadata that I would like to extract from the link. However, even though my word docs are linked and show various forms of inherent metadata in the links window, it does not seem to be able to extract it into a variable. 

 

Is this possible? Am I missing something?

This topic has been closed for replies.
Correct answer Steve Werner

The kind of metadata that can be used in captions must be XMP metadata which follows a particular specification:

 

https://www.adobe.com/products/xmp.html

 

You can view such metadata in Adobe Bridge.

 

Word files don't match that specification, as far as I know.

 

 

1 reply

Steve Werner
Steve Werner
Braniac
April 24, 2020

I'm trying to understand your workflow and I think you need to provide more information.

 

If you had an image link in InDesign, how would you be using that in a variable in your InDesign file? Can you give an example?

 

What kind of metadata re you trying to extract from a Word document? Can you give an example?

A
AndreaHansenAuthor
New Participant
April 24, 2020

Sure thing!

 

Below is the workflow I would go through to use InDesign's "define variable" feature to get the name of an image file to act as a caption or be input as text.

 

1. Define variable and specific metadata. (I chose "name" to get the file name.)

 

2. As long as the box with the link is overlapping the text box with the variable inside, it will (to my understanding) display the name of the linked image file in the text box. 

 

I tried to follow this same workflow with a linked word document (set to auto-update from the word doc), but it didn't respond the same way. Is this possible or am I trying to compare apples to oranges?

 

Thanks!

Steve Werner
Steve WernerCorrect answer
Braniac
April 24, 2020

The kind of metadata that can be used in captions must be XMP metadata which follows a particular specification:

 

https://www.adobe.com/products/xmp.html

 

You can view such metadata in Adobe Bridge.

 

Word files don't match that specification, as far as I know.

 

 

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