InDesign-Buch komplett in Cloud hochladen

[peter_2687]

Hallo zusammen,

ich arbeite mit Windows 11, InDesign 20.3.1 x64

Mein Projekt ist ein InDesign-Buch (.indb) mit 22 Dateien (.indd) und ca. 300 verknüpften Foto- und Grafikdateien in verschiedenen Formaten. Das Buch enthält Inhaltsverzeichnis, Indexverzeichnis, Abbildungsverzeichnis, Tabellenverzeichnis, alles automatisiert. Größe Gesamtpaket knapp ein GB lokal gespeichert.
Nun soll das Projekt in die Cloud hochgeladen werden, damit mehrere Personen daran arbeiten können.
Gibt es eine Möglichkeit das Gesamtpaket hochzuladen, ohne dass die ganzen Verknüpfungen neu angelegt werden müssen.
Leider habe ich nur falsche oder keine Beschreibungen dazu gefunden und hoffe auf Eure Expertise.

[Robert at ID-Tasker]

Depends if others will work on the same platform - Windows / PC. 

Then, you could use Dropbox, OneDrive, Google Drive, etc - to keep everything synchronised. 

BUT - you still won't be able to edit the same INDD file - at the same time. 

Technically - you will - but edits won't get synchronised - so you'll have to make sure, that only one person at a time will work on a specific INDD file. 

But - you could used InCopy for editing text. 

If you want to involve Mac users - it most like will result with links being flagged as needing to be updated, every time you switch platforms. 

[peter_2687]

Gleichzeitig wollen wir nicht an den gleichen Dateien arbeiten, zeitversetzt schon.

Bedeutet Ihre Antwort, dass es keine Möglichkeit gibt, das komplette InDesignprojekt mit Fotos und der gesamten Funktionalität (da stecken viele Stunden Arbeit drin) in der Adobe Creative Cloud zu speichern und von dort aus zu bearbeiten?

[Robert at ID-Tasker]

As all files will be stored locally - and you'll be working on those local copies - there is no way to later "merge" changes from different copies of the same file. 

At least not the automatic / built-in way. 

So you'll have to create some kind of scheduling - make sure that only one person works on a particular INDD files, then, when he / she has done editing - that person HAVE TO make sure to synchronise this INDD file with your cloud service. 

Then, before someone wants to edit anything - that person needs to make sure that no one else is working on the same files - INDD or links - and synchronise with the server - to be sure that he / she is working on the latest version of the file(s). 

[peter_2687]

Danke erstmal für die Unterstützung!
Nochmal zur Klarstellung: Es soll nicht zum gleichen Zeitpunkt an Dateien gearbeitet werden. Mir ist klar, dass wir uns im Team absprechen müssen, wer an welchem Tag am Projekt arbeitet.
Damit eben nicht jeder mit lokalen Dateien arbeitet und diese nach Beendigung der Arbeit mit der Cloud synchronisiert werden müssen, dachte ich an das Hochladen in die Cloud, um sicher zu sein, dass die Personen immer mit der neuesten Datei aus der Cloud arbeiten.
Sorry, wenn ich mich manchmal nur unpräzise ausdrücken kann, ich bin ein Anwender ohne fachspezifisches Hintergrundwissen.

[Robert at ID-Tasker]

@peter_2687 

No need to appologise 🙂 "lost in translation" 😉

[...] Again for clarification: Files should not be worked on at the same time. It is clear to me that we have to agree in the team who is working on the project on which day. [...]

Not sure if I got correct translation - but when you mean "project" - do you mean ALL files - or just specific files?

Because, you can work on different files from the "project"- just not on exactly the same files.

[Robert at ID-Tasker]

Can you delegate separate tasks to specific people?

Some will be allowed to edit "everything", some to change layout - others only edit texts. 

[peter_2687]

alle sollen alles bearbeiten dürfen

[Robert at ID-Tasker]

alle sollen alles bearbeiten dürfen

By @peter_2687

Then it will be nightmare - or even worse - WITHOUT close communication. 

[Robert at ID-Tasker]

alle sollen alles bearbeiten dürfen

By @peter_2687

If you don't mind going for a paid solution - my tool can handle it.

Here is an example - 3x copies of the same document:

Each one has been slightly modified - differences marked in light red:

For obvious reasons, you rather can't approve just the latest changes - from the last edited file / by date+time - so someone would've to compare the changes and approve them anyway - that's why I've insisted on scheduling. But with my tool - you can focus only on those changes and my tool will show them to you with just a double click:

Each graphic object has 1000+ properties - and my tool can check them all - so you won't miss anything.

For some reason - bug or something in the InDesign - I can't enable text changes tracking right now - but my tool already can load and display them.

To anyone who might think that I've done this "two parts of posting" on purpose - this particular functionality has been added in the last 1h - it didn't existed 3h ago. 

[Dave Creamer of IDEAS]

alle sollen alles bearbeiten dürfen (Everyone should be allowed to edit everything)

By @peter_2687

I'm assuming you don't mean AT THE SAME TIME--do you? 

The cloud software @Robert at ID-Tasker mentioned uses desktop software, so everyone can work locally. HOWEVER, you must allow enough time for an edited file to sync by uploading to the cloud and then downloading to everyone's computer. 

It's best just to have some quick chat communication. If you don't already use it, take a look at Microsoft Teams and OneDrive. They work well together for that purpose.

[Dave Creamer of IDEAS]

BTW: I tested three services--OneDrive, Google Drive, and Box--none of them copied the temp file that normally prevents someone else from opening the file. (I did not test DropBox since my account is not on one of my computers.) That means extra care needs to be taken to make sure only one person opens the file at the same time. Note that InCopy would not have this problem but only allow text editing and photo sizing/cropping; it does not allow layout changes.

[Dave Creamer of IDEAS]

Did you try packaging the book? It will collect all the InDesign files (possibly reducing the file size during re-writing), copy all the graphics, and relink to the new files. Turn off the circled items to save time unless you need them.

IMPORTANT: This _copies_ the files--not move them--so you will still have the originals on your system. It's best to remove them or archive them so you won't accidently open the wrong files.

[Dave Creamer of IDEAS]

Another note--have you looked into InCopy for the others to edit the InDesign files? If a document contains multiple text flows (stories), multiple people can edit the same file. It is available by itself and is less expensive than the entire Creative Cloud. (No idea how much it would cost for your location, but in the USA, it costs $5 per month.)

[Dave Creamer of IDEAS]

Addendum: The translation said you were worried about the "short cuts". I took this to mean the semi-automatic updating of the contents, list of figures, list of tables, and index. 

[Dirk Becker]

The original post mentions "the cloud" in a way that I understood as "the Creative Cloud" rather than some generic cloud-based file sharing. CC is also mentioned in the response to Robert. It then gets to the questions how to upload the entire project while maintaining links (the shortcuts mis-translation) - that would include the book to book contents.

Since everybody is eager to refer to file sharing clouds, the original question and its implication are missed. Is the Adobe Creative Cloud fit for the purpose? How should they transition the entire book from local work?

I only tried the Cloud side of CC for sharing a single document and from that experience would say let it mature for a few more years. On the other hand I'm not representative for that kind of work. Anyway if you go down that road, better also plan an exit path.

Peter's project sounds like a one-off. At a larger scale I'd also suggest to look at former editorial systems that nowadays have moved on to "corporate publishing" and "cross media". There are plenty, especially here in Germany. Google keywords such as Redaktionssystem Verlagssystem to get close (of course also include InDesign).

Does any of them cater to small teams without dedicated administration, without all that sophisticated management overhead needed by full time publishers? I don't know. Reminds me of that recent thread:

https://community.adobe.com/t5/indesign-discussions/magazine-planning-in-adobe/m-p/15225146

[Dave Creamer of IDEAS]

It wasn't missed in anyone's eagarness, thank you. 

The CC Cloud won't work for this pupose. The old, discountinued file-sharing Adobe cloud that was available on the desktop--similar to the "generic cloud-based filesharing" ones--would have. 

[peter_2687]

Danke für die Unterstützung!

Ja, das habe ich gemacht, das Buch verpackt um die Schriftfonts und die Grafiken mitzunehmen. Jetzt stehe ich aber vor dem Problem, dass es keine Beschreibung gibt, wie ich das Paket in die Cloud hochladen kann und wie dann die weitere Vorgehensweise ist.

[Robert at ID-Tasker]

Yes, I did that, packed the book to take the fonts and graphics with me. But now I'm faced with the problem that there is no description of how I can upload the package to the cloud and what the further procedure is.

Just for clarification - by "package" do you mean you've performed File -> Package - annd you've a folder with your INDD document, "Document fonts" folder and "Links" folder - or you've ZIPed all your files?

For me "package" has two meanings - and because transalation is involved - so just to be sure that we are on the same page 😉

If you mean File -> Package - then you should upload WHOLE foler to the preferred cloud service - and then make sure, thet everyone TURN OFF "save space" or something like that - all files needs to be always stored locally.

[peter_2687]

Nur zur Klarstellung - meinen Sie mit "Paket", dass Sie Datei -> Paket ausgeführt haben - und dass Sie einen Ordner mit Ihrem INDD-Dokument, den Ordner "Dokumentschriftarten" und den Ordner "Links" haben - oder dass Sie alle Ihre Dateien gezippt haben?

Die Daten wurden nicht verzippt.
Ich habe in InDesign bei geöffnetem Buch die Funktion "Buch für Druck verpacken" verwendet und einen Ordner mit indd-Dokumenten, darunter einen Ordner mit links und einen mit Dokumentschriftarten erhalten.

Dieses so erzeugte "Gesamtpaket" wollte ich in die CC Cloud laden, damit von dieser Quelle aus alle arbeiten können.

Sie schreiben jedoch alle Dateien müssen immer lokal gespeichert werden. Dann funktioniert mein Gedanke nicht. Ich dachte, man kann die Dateien direkt aus der Cloud öffnen und bearbeiten.

[Robert at ID-Tasker]

However, they write all files must always be stored locally. Then my thought doesn't work. I thought you could open and edit the files directly from the cloud.

To be honest - I never worked with what Adobe offers - but every other cloud solution - always involves locally stored files - that are automatically synchronised with the cloud - after you finish editing. 

[peter_2687]

Okay, dann vielen Dank für die investierte Zeit und die ausführlichen Infos!

Sollte ich für mein Problem eine Lösung finden, werde ich dies mitteilen.

[Dave Creamer of IDEAS]

Depending on the service you select, download their desktop installer, install, and sign in. Some allow multiple accounts in case you work with different groups; for example, Microsoft OneDrive allows a personal and enterprise account, Google Drive allows up to four accounts. Then treat it like any other folder. 

A couple of reminders:

• Everyone will need to sign into the same account to have the necessary access. Some services, like Dropbox, limit the number of sign-ins on free accounts in case you want to test first. Google gives 15 GBs with every gmail account. Most Microsoft Office subscriptions include a 1 TB OneDrive storage. 
• Be sure to allow enough time to upload your files from your desktop, to the cloud, and then down to the other editor's desktop. This is true for when the editor's work on files too--allow enough time to sync the files to your desktop.
• The InDesign files do not (currently) lock properly over the cloud (that I tested), so develop in advance a good system to keep track of who is working on what file. Two people editing and saving the same file will lead to file coruption. 
• Consider InCopy for anyone not needing layout access.