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Known Participant
November 1, 2024
Answered

What is the purpose of the note tool?

  • November 1, 2024
  • 4 replies
  • 1025 views

What is the purpose of the note tool?

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Correct answer Frans v.d. Geest

Heavily in use by many clients that have a InCopy workflow, so very useful!  

4 replies

Legend
November 1, 2024
Barb Binder
Community Expert
Community Expert
November 1, 2024

Hi @James3669094303ct:

 

Notes are an integral part of the InCopy/InDesign editorial workflow as per @Frans v.d. Geest and provide a way to include inline comments within InDesign that flow with the text as per @Laubender.

 

You could write notes to yourself (I tend to use the first pasteboard for that) but I see them used primarily to communicate with others co-working on a document. The key is to using them successfully is to work with View > Extras > Show Notes enabled  and let others in the workgroup know to be on the lookout for them.

 

~Barb

~Barb at Rocky Mountain Training
BobLevine
Community Expert
Community Expert
November 1, 2024
They can also be converted to comments in a PDF if you export from InCopy.
Barb Binder
Community Expert
Community Expert
November 1, 2024

So @BobLevine —this came up in class the other day. They are only converted to PDF sticky notes if exported from InCopy but not from InDesign? I meant to look it up but since you are here... 😬

 

~Barb

 

~Barb at Rocky Mountain Training
Community Expert
November 1, 2024

Hi @James3669094303ct ,

well, to insert notes to text that will not print.

The notes can be made visible fully written out in InDesign's Story Editor window and of course in the Notes panel. Here a sample from my German InDesign 2025:

 

 

Some script writing folks, including me, are even able to move or duplicate formatted text programmatically in and out of notes.

 

Regards,
Uwe Laubender
( Adobe Community Expert )

James Gifford—NitroPress
Legend
November 1, 2024

To take up space on the toolbar for the 3% who find it useful.

 

Or, through a rather convoluted and limited process, add 'editorial notes' to a project. Despite the fundamenal usefulness of that function, it's so clunky I gave up after trying to use it a couple of times.

 

The tool bar needs revision and/or/better customizability. Even MS Office lets us rearrange the ribbon and strip out the marketing-wow default options.

Frans v.d. Geest
Community Expert
Frans v.d. GeestCommunity ExpertCorrect answer
Community Expert
November 1, 2024

Heavily in use by many clients that have a InCopy workflow, so very useful!