Skip to main content
Inspiring
March 27, 2023
Question

Whats the right way to work with linked elements on different computers *without cloud*?

  • March 27, 2023
  • 7 replies
  • 2934 views

Say i work on an indesign file with lot's of links inside.

these links are located on different folders! i know that if they all were located in one folder, things were much simpler, but it's not the case.

 

if i'll save it as a package, the remote designer will get all links to work, but then after he'll send it back to me, all links will be pointing to the package folder, while i need it to point to the original folders location in my pc. 

 

so i need to relink all links to the different folders every time i'm getting the file back.

 

is there any smarter way to work this around?

This topic has been closed for replies.

7 replies

Dave Creamer of IDEAS
Community Expert
March 28, 2023

To do what you want, you need a file server that allows remote logins, usually with a VPN. Companies do it all the time. 

Another option is to use a remote server that mounts like an external hard drive (not a simple cloud storage). 

David Creamer: Community Expert (ACI and ACE 1995-2023)
rob day
Community Expert
March 27, 2023

*without cloud*?

 

The point of sync’d cloud workflows (Adobe CC, Dropbox, OneDrive) is to solve linking problems without resorting to sending packages. I assume the collaborators have a reasonably fast internet connection, if you are passing around packages?

Frans v.d. Geest
Community Expert
March 27, 2023

Create the packge and then, you also use that packaged folder. So create your design, create the package, for example in the same folder and disk as your original document, then forget your original document and work yourself with the document in that packaged folder. Then after you receive the edited indd file, just replace that in the packaged folder on your own disk.

Robert at ID-Tasker
Brainiac
March 27, 2023

But OP didn't want to destroy the original structure of the links?? 

 

rob day
Community Expert
March 27, 2023

Hi @danezeq , Is the remote designer editing the links? If not, why not send just the InDesign file without the linked files? Your collaborator will get missing link warnings, but that wouldn’t prevent them from making ID edits, and on return the link status for you should still be normal.

danezeqAuthor
Inspiring
March 27, 2023

yes, sometimes he update some of them.

rob day
Community Expert
March 27, 2023

Is there a reason you don’t want to use cloud sync’ing?

RvdT
Inspiring
March 27, 2023

When you receive the package file. Rename the links folder in the package, so the links get broken.

When openeing your InDesign document, you'll have to relink. But it will find files that are in the same folder.

At least you don't have to relink each file.

Hope this helps.

Robert at ID-Tasker
Brainiac
March 27, 2023

But files are in MANY different folders - so a lot of manual relinking. 

 

RvdT
Inspiring
March 27, 2023

Sounds good. Did a search. Can't find it.

Robert at ID-Tasker
Brainiac
March 27, 2023

Then replicate your folder structure for your remote designer.

 

Dan Rodney
Community Expert
March 27, 2023

The simplest way is to put all files in a single folder. Put the InDesign file and all linked graphics in the same folder and it won't lose the links. Using different folders will cause the issues you're seeing. I like to name the InDesign file so it goes to the top of the file list. On the Mac I put a space at the start, but that doesn't work on Windows, so maybe use something like ! to bring it to the top of the file list so it's easy to find.

— Adobe Certified Expert & Instructor at Noble Desktop | Web Developer, Designer, InDesign Scriptor
Dan Rodney
Community Expert
March 27, 2023

I know you said "but it's not the case" but is there a reason why you can't just put everything in one folder? Because that's the way InDesign wants you to work.

— Adobe Certified Expert & Instructor at Noble Desktop | Web Developer, Designer, InDesign Scriptor