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Known Participant
April 28, 2021
Question

How to save custom order

  • April 28, 2021
  • 4 replies
  • 6426 views

I've got a catalog wth 500 images that I have pulaced into a custom order/arrangement. Is there any way to save this particular ordering? I want, for example, to resort the view based on a few things, such as file type of Added order, then return to the ordering I've created. Would a Smart Collection save the order, for example? (I don't want to try it to find out ;-)) Thanks for any help.

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4 replies

New Participant
July 24, 2024

Hi dennishmiller, I created a post to suggest this simple function that's still lacking inside Lightroom (3 years after your post)... You and anyone would like to let the developers know about this issue can upvote my post here:
https://community.adobe.com/t5/lightroom-classic-ideas/p-let-us-save-images-custom-order-to-a-file-inside-library-sort-type-to-save-our-storytelling/idi-p/14757532

New Participant
April 3, 2023

Really good question, I have wondered about this very same problem as well. Here is one solution I found: Lightroom allows you to sort your pictures by "Label text". So, what I did was to add label texts 000 ... nnn to my pictures, in the order in which I want them to appear in the collection or folder. Now I can go back between different sort orders like file name, label text, etc., without losing ordering I created by labelling the pictures.

jappiee91413758
New Participant
July 25, 2023

Hi, I really like this idea. Is there a way to do this sequential numbering automatically? 

Conrad_C
Community Expert
July 25, 2023

Select photos, choose Library > Rename Photo, and build a filename template that includes a sequence token at the beginning, so that when sorted by Filename, the numbers at the beginning of the filenames determine the sort order. It will number them based on the current order, so be sure to set a custom order before batch renaming. If you save the template as a filename preset, you can re-use it in the future to rename more batches of photos.

 

In the example below, the file’s original name was house.RW2, and the filename template is going to add a two-digit sequence number and a hyphen to the beginning of the filename.

 

Jim Wilde
Community Expert
April 28, 2021

Custom Order is "saved" when you create it, and it remains set that way until you change it again, and switching back and forth between the various sort orders will have no effect on the set custom order. But you need to be careful that you don't inadvertently (or forgetfully) drag a thumbnail into a different place in the grid while using one of the non-custom sorting orders, as that will reset the previously set Custom Order into the new order that you just created by dragging that one thumbnail into a different position.

Known Participant
April 28, 2021

Well I spent about four hours yesterday getting the catalog into the custom order so that my slideshow would run in the desired sequence. I had to jump into another catalog to retrieve some images and I changed the sort order in that catalog to Capture Time. When I returned to my slideshow catalog, it had reordered all the images into Capture Time and my custom, well-planned, precision, carefully conceived, desired order was gone. I don't see any way to switch back to the custom order, but if you know of one, please tell me. Much obliged in any event.

Known Participant
April 29, 2021

The key is to pay attention to both the current source — which can be a single folder or single collection — and the current sort setting. Each source (folder or collection) does save its own Custom Order and as Jim said, as long as you have not changed that, it actually is saved.

 


@dennishmiller wrote:

I don't see any way to switch back to the custom order, but if you know of one, please tell me. Much obliged in any event.


 

In the Library module, a menu in the toolbar tells you which sort order is active, and one of the choices is Custom Order. That is where your custom order is saved. If you found it was set to Capture Time, switch it back to Custom Order and you should get back the last Custom Order that was set for that source. If the toolbar isn’t visible, choose View > Show Toolbar or press the T key.

 

 

The reason I said to pay attention to the selected source is that each source can have a different sort order setting. So if you tried to “come back” to a sort order but it is different, maybe you didn’t actually return to the same source. For example, maybe you were creating a Custom Order in a particular collection or folder, and when you came back it was to a different collection or folder which was set to Capture Time. A slide show is based on the current source.

 

If you want a certain Custom Order to stick, it’s a good idea to create and name a specific collection before sorting. Then you always know that collection has a custom order. I would definitely create a named collection for a slide show.

 

When you say you “sorted your catalog,” that’s why we’re saying to use more precise terminology because you can’t actually do a custom sort on the entire catalog (manual ordering is not allowed in the All Photographs collection, for example). So you must have been doing it in a more specific soruce.

 

By the way, it is definitely useful to lock down a sort order by hacking the filename (batch renaming with a Sequence Number added to the start of the filename). But you must be sure you will never change the order again, because if you do, it is not easy to renumber already-sequenced filenames in Lightroom Classic; you basically have to rename each one individually by hand in the Metadata panel. This is because Lightroom Classic batch file renaming is not powerful enough to do something like drop the first 3 or 4 characters of a filename and replace them with new characters. The only things you can do with the current batch renaming feature is add a new set of sequence numbers at the front without changing the old ones, or completely rename the files without using any of the previous filenames. (I keep hoping Lightroom Classic will add a proper batch renaming feature.) There are very powerful file renaming utilities out there, but if you run them on the original files Lightroom Classic will completely lose track of them all…which is why Lightroom Classic needs more powerful batch renaming features inside the application itself.


Update. I am working in a Folder when I rearrange the files. I created a Collection, Collection Set and Smart Collection  after selecting all of the files in the Folder, and all three of those rearranged the files using some sort order other than mine. The Folder instance maintains the custom ordering, but all of the others put the files into Capture Time, for reasons that I am unlclear on. Thankfully, the Folder still has the results of today's 3 hours of work... I really can't lose this ordering, so I think the Folder is where I need to be, always. 

gary_sc
Community Expert
April 28, 2021

The only way I've found the guarantee the order is kept is to rename the images using a sequence number at the end such as "my-photos-001.jpg"

 

wish there was a robust function for this myself. 

Good luck!

Known Participant
April 28, 2021

Thanks much, but in this case, that's not really an option. We need  Save Sort Order function. So simple.