Skip to main content
smashcrashboing
Participating Frequently
September 19, 2022
Question

Is it possible to automatically export a specific Collection to a backed-up location?

  • September 19, 2022
  • 4 replies
  • 2410 views

I have 65,000 photos/videos.  Not all of them are life changing.  What I envision is the ability to fulfill the criteria called for by a smart collection, then automatically export the new content of the smart collection every day to a folder that's backed up by my backup server to AWS S3.

 

I can take care of the AWS connection.  What I can't figure out is how to tag something in Lightroom Classic, have it show up in the smart collection -AND- be duplicated or exported to a backup folder whilst retaining the origina file meta data (creation date, etc.)

 

Any ideas?

 

 

This topic has been closed for replies.

4 replies

Bob Somrak
Legend
September 19, 2022

You can create a Hard Drive Smart Publish Service and use this Plugin to automatically run the Publish at a specifiec time.

 

http://regex.info/blog/lightroom-goodies/bag-o-goodies#publish-at

M4 Pro Mac Mini. 48GB
George_F
Community Expert
Community Expert
September 19, 2022

My entire workflow is based on keywords and smart collections!

 

Just give a group of images an odd keyword like "AWSbackup" and then set a smart collection with a rule for that keyword.  I believe the keyword rule option is located under the "Other Metadata".

 

I've never had any trouble keeping metadata with photos when they are exported, unless specifically checking the box to strip metadata.  Are you finding the data is missing?

 

Let us know how it turns out.

George F, Photographer & Forum Volunteer
Legend
September 19, 2022

Why would you need a Smart Collection to find photos with a specific keyword? This can be done easily (in my opinion more easily than Smart Collection) via the Keyword List panel.

JohanElzenga
Community Expert
Community Expert
September 19, 2022

@dj_paige wrote:

Why would you need a Smart Collection to find photos with a specific keyword? This can be done easily (in my opinion more easily than Smart Collection) via the Keyword List panel.



Each have their own pros and cons. A smart collection is constantly available. You just have to click on it. That makes it easy for keywords you have to select over and over again, and for more complicated searches. It also shows a running image count, so I actually use quite a few smart collections for just that: to see the image count, which often should be zero at all times (like the 'no keywords' smart collection). To search for the odd keyword that I do not regularly search for, the keyword panel is indeed easier than setting up a new smart collection for just this search would be.

 

I use the filter bar to filter within (smart) collections. For example to see only the images rated five stars within the chosen (smart) collection. Or see only tiff files, or only images from a certain camera, lens, focal length, ISO value, etc.

 

-- Johan W. Elzenga
Legend
September 19, 2022

In Lightroom Classic, you need to back up the original photos, and the catalog file. Making daily or weekly backups of your edited photos in a (Smart) Collection is not necessary (and in my opinion, this is the wrong way to go), it affords little protection. (And I ask, why are you not making backups of all of your photos?)

 

I would recommend getting true backup software that can backup your original photos and catalog file automatically, you can set it to different configurations, such as making backups of only files that have changed or are new, for example, on a daily basis, and once a month make backups of everything.

JohanElzenga
Community Expert
Community Expert
September 19, 2022

Create a special tag (keyword) and apply that to those images you want to export. Then create a smart collection that searches for this keyword. Lightroom can't automatically export images at a certain time, however. You have to manually select them and export them. It requires frequently looking for new, not yet exported, images however and that is a PITA.

 

I would suggest not to use export for this reason, but to create a publishing service to the backup disk. It still means you have to remember to click Publish every day, but Lightroom will keep track of what's new, what's changed and what's already published and publish accordingly. You can choose in what file format you publish, a finished RGB file like tiff or jpeg, or DNG with edits in metadata for example. Capture dates will always be retained, but the file creation date will obviously the date this new file was created.

 

-- Johan W. Elzenga