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Participating Frequently
June 17, 2021
Question

I created a PDF in Robohelp, is there anyway of creating an index similar to table of contents

  • June 17, 2021
  • 12 replies
  • 875 views

I have succesfully created a PDF of my Robohelp project, is there anyway I can create an index (similar to the table of contents)? I can, within Adobe view the bookmarks, but this isn't an index. 

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    12 replies

    Peter Grainge
    Community Expert
    Community Expert
    July 12, 2021

    I have explained earlier that the index and the TOC are two different things and there is no connection. If you are trying to create an index that mirror your TOC I am missing the point. If users want to find a topic they can

    • Use the TOC where your book name is whatever you asign and it shows related topics from which they can choose
      OR
    • Use the index where your index term is whatever you asign and it shows related topics from which they can choose.

     

    There is no automated way to create an index from the TOC but why would you anyway?

     

    If this is not what you are trying to do, please explain.

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    Participating Frequently
    July 12, 2021

    I am using 2020.5.71, I can see how I can create the bookmarks index, but I would like to create an index from my table of contents as shown below:

    etc.

    Peter Grainge
    Community Expert
    Community Expert
    June 22, 2021

    BTW You can either change the preset configuration for different documents or you can create multiple presets, one for each document.

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    Peter Grainge
    Community Expert
    Community Expert
    June 22, 2021

    In all outputs, the TOC controls which topics get included. That you set in your preset. You could then generate a PDF with those topics but no TOC at the beginning of the PDF. In your case you want the PDF to include a TOC so in the TOC you insert TOC Page. You are not selecting any TOC there, just configuring things so that the TOC selected in the preset gets included in the PDF.

     

    • In a preset, you select the required TOC.
    • In the TOC in Front Matter you add TOC Page and then the TOC gets printed.

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    Participating Frequently
    June 22, 2021

    Thank you for your help, I am at lease getting closer. I now have a QL2 Help  online TOC and a QL2 Manual Book TOC.

    Do I now just click on the Book TOC Page and insert another TOC and select QL2 Help, will this then give me the desired results? i.e. all my sections and topics plus the Front Matter TOC page will be the index to the table of contents copied from QL2 Help?

    See attachment which shows the layout of my table of contents.

     

    Thanks again for your valued assistance.

    Peter Grainge
    Community Expert
    Community Expert
    June 21, 2021

    The Table of Contents is one thing, the Index is something else. Your terminology makes it confusing.

     

    You add a TOC to your front matter as below. Click on Front Matter, then click the icon shown, then click TOC page so that your TOC will show in the Front Matter as below.

     

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    Participating Frequently
    June 21, 2021

    I've obviously not undertaking the creatrion of my table of contents index correctly.

    on the attached layout I have created a TOC Book and then a Frint Matter, and added a cover page, then copies in my on-line TOC. But how do I then create an idex of my QL2 table of contents in the Front Matter., if this is at all possible.

    Peter Grainge
    Community Expert
    Community Expert
    June 21, 2021

    The fixes are about other PDF issues. The points in your post do not require the update.

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    Peter Grainge
    Community Expert
    Community Expert
    June 21, 2021

    First I have to correct my earlier post. What you see when you click Bookmarks is in fact the headings rather than the TOC.

     

    There is some confusion because you are referring to TOC index. They are two different things.

     

    You can include a TOC in Front Matter and, as @Karin Albrecht has said you can include an Index in Back Matter.

     

    Does that clarify?

     

    BTW. You should apply Upgrade 5 as it contains some PDF fixes.

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    Participating Frequently
    June 21, 2021

    Upgrading now so hopefully will have sorted my issues.

    Participating Frequently
    June 21, 2021

    Thank you for your reply to my query.

    My Robohelp version is Version 2020.4.173

    I can see that I can, within the PDF output, create a Bookmark Index, but I wish to create a TOC index if at all possible.