I am commenting on a document in Acrobat DC. At first, the full/longer commenting toolbar displayed at the top of my screen (see attached screenshort), but then only a shorter commenting toolbar (another screenshot attached).
What's going on? How do get the full toolbar back? (I really need to use the strike-out and replace tool!)
Did you happen to use Acobat's "Share for Review?" It's also may be called "Send for Commenting" and "Send for Shared Review" or "Share with Others."
When you use that function, the commeting tools are very limited. To get the full toolbar back, you'll need to share the file a different way. Like through Dropbox or One Drive... any kind of file sharing where the file is downloaded locally and then commented in Acrobat.
It's a mystery to me why the commenting tools in the desktop version of Acrobat are limited when the file is shared through Acrobat. But that's the way it is.
I don't remember activiting Share for Review or the similar features. How do I turn them off? Can I still use the @ feature in the comments to notify colleagues about a comment? That is, can I insert @name with the sharing off and then have the feature work when I turn the sharing function back on?
How are you sharing this file with your colleagues? It looks like if you use the @ feautre with an email address, this automatically uploads the document to the cloud and sends an email to whoever's email address you typed in... without you even asking Acrobat to do that. Then the commenting features will be the reduced set, as you have experienced.
Because you didn't specifically ask Acrobat to share the file (but it did so anyway), i suspect that the only way to disable that sharing would be to either not use the @ feature, or disable your internet. But either way, your colleagues would not be notified. I don't think there is a way to disable sharing via document cloud. Users just need to be careful to not do anything which automatically uploads the document to Document Cloud.
If I need to direct specific comments to specific people, I change the color and author name (I wrote a script which simplifies this process). So the reviewers can sort comments by color or by author name and all their questions will be grouped together. But this method does not automatically notifiy anyone.
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